Administrative Assistant for Sales Department

: Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic Sales Department. The ideal candidate will play a crucial role in supporting the sales team by efficiently managing administrative tasks, coordinating communication, and ensuring the smooth flow of day-to-day operations. Essential Duties & Responsibilities:

• Schedule and coordinate meetings, appointments, and events for sales team members.
• Ensure timely reminders and follow-ups to help the team stay organized and on track.
• Act as a liaison between the sales team and internal/external stakeholders.
• Manage incoming calls, emails, and inquiries, directing them to the appropriate team members.
• Assist in the creation, editing, and formatting of sales-related documents, presentations, and reports.
• Maintain organized and up-to-date files and records for easy retrieval.
• Coordinate travel logistics for sales team members, including flights, accommodations, and transportation.
• Ensure that travel plans align with the team's schedule and budget.
• Prepare meeting materials, including agendas, presentations, and supporting documents.
• Arrange and set up meeting rooms, ensuring all necessary equipment is available and operational.
• Input and update sales-related data in CRM systems or databases.
• Generate basic reports and assist in data analysis to support decision-making processes.
• Order and maintain office supplies for the sales department.
• Assist in the onboarding process for new sales team members.
• Collaborate with the sales & customer success team to address customer inquiries and provide basic information as needed.
• Ensure a high level of customer service in all interactions.
• All other duties as assigned

Desired Qualifications:

• Highschool Diploma or Equivalent required
• Associates degree or higher preferred
• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with CRM systems is a plus.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented and proactive in problem-solving.

Benefits:

• 401(k)
• 401(k) Matching
• Medical
• Dental
• Vision
• Life
• Short & Long Term Disability
• Generous PTO
• Employee Discount Program

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Shar Music is an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other category protected by federal, state, or local law.