Administrative Support | Asset & Wealth Management

A well-known financial services company is seeking Administrative Support professionals to join its Asset & Wealth Management Leadership Assistant (Shared) team . This is a contract role supporting senior leaders in a shared, team-based model and requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

Location: Dallas, TX (On-site)

Pay Rate: $29/hour

Contract Duration: 6 months+

Key Responsibilities:

• Provide administrative support in a team-oriented environment, with flexibility to support varying teams and provide coverage as needed
• Assist with coordination of domestic and international travel and process a high volume of expense reports and invoices in a timely and compliant manner
• Arrange internal and client meetings on-site and off-site, including conference room booking, catering coordination, guest registration, and material preparation
• Support calendar management across multiple time zones, prioritizing meeting requests and coordinating phone, video, and in-person meetings
• Assist with answering incoming phone calls, taking accurate and detailed messages while interacting professionally with senior leaders and clients
• Perform general administrative duties including invoice submissions, time entry, copying, scanning, filing, mailing, archiving, and ad hoc projects
• Handle highly confidential and sensitive information with discretion and professionalism
• Act as an integral member of the shared support team, maintaining awareness of current priorities and support needs
• Adhere to compliance requirements and obtain necessary approvals

Skills & Qualifications:

• Strong judgment and discretion when handling confidential and sensitive information
• Excellent interpersonal skills and ability to collaborate with assistant teams locally and globally
• Ability to remain calm under pressure and manage multiple priorities efficiently
• Strong written and verbal communication skills with a professional presence
• Comfortable providing remote support to executives and teams across multiple locations
• Exceptional attention to detail and organizational skills
• Quick learner and self-starter with strong anticipation and follow-up skills
• Proactive problem-solver with the ability to work independently
• High degree of integrity, professionalism, and diplomacy
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom
• Familiarity with expense platforms such as SAP Concur
• Positive, team-oriented attitude

Please submit your resume in Word format for immediate consideration!

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