Purchasing & Receiving Clerk

E11EVEN Club Hotel & Residences

Inspired by the human condition in its many forms, E11EVEN Club Hotel & Residences were created to promote an exclusive, personal and self-curated way of being. At the Residences, choice surrounds you all day long. Whether you jetset or prefer to reset, these residences offer moments and experiences that speak to each individual's taste and preference. Located within the creative and thriving metropolis of Miami, E11even Club Hotel & Residences perfectly reflect the vibrancy of its surroundings, people and culture. So reimagine yourself here and get to the essence of what living your way, is truly all about.

Purchasing & Receiving Clerk

The Purchasing & Receiving Clerk is responsible for receiving, inspecting, storing, and issuing all incoming food, beverage, and operating supplies for E11EVEN Club Hotel & Residences. This role ensures the accuracy of deliveries, verifies the quantity and quality of items, maintains the proper storage and organization of storeroom inventory, and issues products to departments based on approved requisitions. The Purchasing & Receiving Clerk works closely with the Purchasing Manager, suppliers, F&B and Culinary management, and other hotel departments to ensure efficient operations and adherence to established guidelines.

Responsibilities

• Receive shipments, inspect for damages, and sort stock for distribution to the designated storage areas.
• Verify, count, and sign packing slips, ensure products received match purchase orders, and match them with invoices and codes for accounting.
• Communicate shortages, overages, and discrepancies on invoices to the Purchasing Manager and/or Executive Sous Chef.
• Keep a record of invoices and ensure they are turned in to the Purchasing Manager.
• Issue food, beverage, and operating supplies to departments based on approved requisitions, and ensure all deliveries are picked up by or delivered to the proper department representatives.
• Monitor storeroom shelves and restock as needed, and track the movement of merchandise in all designated storage areas.
• Label, date, store, and rotate all food and beverage products (FIFO) to avoid spoilage and control waste while maintaining health, sanitation, and safety standards.
• Organize and maintain the storeroom, walk-in coolers and freezers, dry storage, and the receiving area, including proper storage of supplies and removal of packaging materials.
• Conduct regular inventory counts and audits, including month-end inventory, and assist in reconciling discrepancies between physical inventory and system records.
• Enter receiving and requisition information into the procurement and inventory system accurately and in a timely manner.
• Collaborate with the Purchasing department to communicate inventory-related issues, such as stock shortages or quality concerns, and assist in resolving them.
• Follow standard operating procedures and guidelines for receiving, storage, issuing, and inventory management.
• Adhere to all food safety and sanitation regulations and maintain a safe and secure storeroom.
• Perform other duties as assigned by the Purchasing Manager or management.

Qualifications

• High school diploma or equivalent preferred.
• One (1) year of storeroom, receiving, or inventory experience in a hotel or restaurant environment preferred.
• Knowledge of BSS or a similar purchasing, procurement, and inventory management system preferred.
• Willing to work nights, weekends, and holidays.
• Works well as part of a team and on individual tasks.
• Works well and efficiently under pressure.
• Ability to accept and follow directions.
• Good interpersonal skills and communication with all levels of staff and management.
• Maintains a positive attitude in the work environment.
• Must be able to follow all policies implemented by the hotel and the Purchasing department.

Benefits

We are pleased to offer to our full-time associates a comprehensive and competitive benefits package designed to support your health, well-being, and financial future.

• Medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability insurance
• 401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave (provided in accordance with applicable law)
• Employee assistance program (EAP)
• Educational opportunities / Tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

For Employees Based in Washington:

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service
• Paid Sick & Safe Time accrues at 1 hour for every 30 hours worked, with up to 72 hours of unused time carried over from one anniversary year to the next.

For Employees Based in Colorado:

• 8 paid holidays per year; employees working in the City of Denver receive 64 hours of designated holiday time per calendar year
• Up to 20 days of paid vacation per year, based on classification and length of service
• 6 days or 48 hours of Paid Sick Leave per year, accrued at 1 hour for every 30 hours worked.

For Employees Based in California:

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service, capped at 1.5x annual accrual rate; non-supervisory employees working in the City of Los Angeles accrue up to 22 days of Compensated Time Off, based on length of service capped at 192 hours of combined PST and CTO.
• Paid Sick Time accrues at 1 hour for every 30 hours worked, unused time is carried over from one anniversary year to the next up to a maximum of 80 hours; employees working in the City of Los Angeles are provided 40 hours of Paid Sick Time annually on their anniversary, unused time is not carried over from one anniversary year to the next.

Please note that certain benefits described above for associates in Washington, Colorado, and California may vary for associates covered by a Collective Bargaining Agreement ("CBA"). For such associates, eligibility for and the terms and conditions of benefits are governed by the applicable CBA and any applicable plan documents, and may differ from the benefits described above. In the event of any conflict or inconsistency, the terms of the applicable CBA and governing plan documents will control, as applicable.

**The above-referenced benefits do not apply to part-time positions