Office & Marketing Coordinator

Job Description

Job Description

Join Iconica as an Office & Marketing Coordinator!

At Iconica, we take a collaborative approach to design and construction, bringing architecture, engineering, and construction together under one roof. We foster a supportive, team-oriented environment where people can grow professionally while contributing to meaningful projects. As a full-service firm, we prioritize strong relationships, thoughtful solutions, and successful outcomes—for both our clients and our team.

Are you organized, creative, and someone who enjoys working with a variety of people and responsibilities? We’re looking for an Office & Marketing Coordinator to take on a unique role that touches many different areas of our business—from marketing and employee events to office coordination and project support. This is a great opportunity for someone who enjoys variety, takes initiative, and likes being involved in different aspects of the company.

Key Responsibilities:

• Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace
• Assist with internal communications, including the monthly company newsletter and employee announcements
• Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement
• Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts
• Coordinate company promotional items, swag, photos, and other marketing materials
• Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs
• Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding
• Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed

Qualifications & Background:

• Previous experience in an administrative, marketing, office coordination, or similar support role
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint)
• Effective working individually and within team environments
• Strong time management, organizational and priority setting skills
• Demonstrated independent problem-solving ability
• Strong attention to detail
• Initiative, curiosity, and an eagerness to learn
• Excellent written and verbal communication skills

Interested? Apply online at

Equal Employment Opportunity/Affirmative Action Employer

Why Iconica?
Iconica has been recognized as a Madison Top Workplace for five consecutive years (2022–2026) by the Wisconsin State Journal . We're proud of the culture we've built and the people who make it possible.

Iconica Terms and Conditions:

• By opting in, you agree to receive SMS/text messages from Iconica related to recruiting, job opportunities, interview scheduling, and company updates. Message frequency may vary.
• You can cancel the SMS service at any time. Simply text “STOP” to opt out. After you send “STOP,” you will receive a confirmation message and will no longer receive SMS messages from us. If you choose to opt in again, you may do so as you did previously.
• If you are experiencing issues with the messaging program, you can reply with the keyword HELP for more assistance or contact us directly at View phone number on us.fitly.work.
• Carriers are not liable for delayed or undelivered messages.
• Message and data rates may apply for any messages sent to you from us and to us from you. Message frequency may vary. For questions about your text or data plan, please contact your wireless provider.
• For more information on how your data is handled, please review our Privacy Policy.

Privacy Policy (SMS Disclosure):

We collect your mobile number and related opt-in data to send SMS/text messages as described above. We do not sell or rent your personal information. We do not share your mobile phone number with third parties or affiliates for marketing or promotional purposes.

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