Sr. Shipping & Receiving Specialist

Senior Shipping And Receiving Clerk

A detail-oriented and experienced operations professional who works effectively in a fast-paced, collaborative, and regulated environment. This role is responsible for executing daily shipping and receiving operations, coordinating inbound and outbound logistics, ensuring accurate documentation, serving as an experienced resource for shipping and receiving processes and maintaining a safe and organized work environment. The position requires prior experience in a pharmaceutical, biotechnology, life sciences, or similarly regulated industry. Responsible for the physical and administrative tasks involved in the shipping, receiving, storing, and distributing of materials, parts, supplies, and equipment across campus and multiple sites. The Senior Shipping and Receiving Clerk partners closely with Facilities and Operations teams, vendors, and logistics providers to support compliant, efficient, and cost-effective shipping and receiving while adhering to all applicable safety and regulatory requirements.

Your contributions (include, but are not limited to):

• Manage and track incoming and outgoing shipments to ensure accuracy, timeliness, and regulatory compliance
• Assemble, package, and prepare materials, supplies, and documentation for shipment in accordance with handling requirements
• Review, and maintain shipping documentation including packing lists, air waybills, and customs documentation when applicable
• Responsible for receipt, delivery or storing of incoming packages or goods. Open and inspect incoming packages, verify received goods against purchase orders (POs), receive items into the Coupa system, and promptly report or resolve discrepancies
• Notify recipients of received packages and facilitate efficient delivery by clearly labeling packages and communicating their location or detrashing and putting away at storage locations
• Coordinate with logistics providers to support efficient deliveries, cost awareness, and compliance with vendor-specific shipping and handling requirements, including cold storage, temperature-controlled materials or regulated materials
• Utilize FedEx Ship Manager (or similar systems) to process parcel shipments and generate required shipping documents, including invoices and customs forms when applicable
• Follow all safety protocols and regulatory requirements, including Good Laboratory Practices (GLPs), and adhere to special handling instructions for hazardous, perishable, or temperature-sensitive materials
• Maintain accurate, complete, and organized records of all shipping and receiving transactions in accordance with company policies
• Reviews receipt of all materials to ensure the quantity and the quality of materials received are correct and consistent with shipping documentation and purchase orders, as applicable
• Ensures the security and accountability of materials and goods delivered
• Performs data entry and maintains necessary documentation to reflect the effectiveness and efficiency of shipping and receiving
• Analyze reports and documents and correct noted deficiencies in a timely manner
• Supports point-of-use and stocking locations through timely delivery of materials and communication of replenishment needs
• Processes outgoing shipments and returns consistent with regulations and work instructions. Prepares and maintains records of materials shipped. Posts weights and shipping charges and prepares goods for final shipment
• Provides guidance, knowledge sharing, and on-the-job training to less experienced team members. Serves as primary operational contact for white glove shipments
• Maintains Capital Equipment Smartsheet and ensures accuracy.
• Maintains GMP storage and Inventory log
• Coordinates the weekly Purchasing Past Due Meeting and tracks assigned follow-up actions to completion
• Creates, updates, and maintains reports, metrics, and dashboards supporting shipping and receiving operations
• Identifies opportunities for improvements to existing processes/procedures and recommends solutions to improve efficiency and effectiveness
• Maintain a clean, organized, and safe work environment in compliance with OSHA and company standards
• Exercises judgment in resolving routine shipping and receiving issues and escalates more complex issues as appropriate
• Collaborate with cross-functional teams (e.g., research and development, clinical, planning, quality) to ensure effective shipping and receiving support
• Other duties as assigned

Requirements:

• High School Diploma / Associates degree and 4+ years of data entry and receiving experience preferred. Biotech or laboratory experience preferred
• Some college courses preferred
• Understands shipping process to prepare final shipping documents, including hazardous materials and international shipping, IATA/ 49 CFR Certification, preferred
• Understand tracking mechanism for shipments / returns
• Data entry and receiving knowledge preferred
• Knowledge of Biotech, pharma or laboratory shipping/receiving methods
• Must be comfortable working in a laboratory environment.
• Valid driver's license and ability to drive company vehicles
• Forklift certification and other relevant material handling certifications preferred
• Use established skills to perform a range of daily operations
• Apply understanding of company policies, procedures, work instructions to complete assigned tasks
• Understands how own area contributes to the achievement of objectives
• Good Communication skills, critical thinking skills, organizational skills
• Able to work independently, being initiative-taking, resourceful, and able to solve problems effectively
• Ability to meet deadlines
• Strong computer skills
• Knowledge of Microsoft Office suite, ERP systems (Coupa preferred)
• Basic Smartsheet knowledge

Neurocrine Biosciences is an EEO/Disability/Vets employer.

We are committed to building a workplace of belonging, respect, and empowerment, and we recognize there are a variety of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don't line up to exactly what we have outlined in the job description.

The hourly rate we reasonably expect to pay is $28.15-$38.41. Individual pay decisions depend on various factors, such as primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience and skills. In addition, this position offers an annual bonus with a target of 20% of the earned base salary and eligibility to participate in our equity based long term incentive program. Benefits offered include a retirement savings plan (with company match), paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.