IRT & Fabrication Coordinator

IRT & Fabrication CoordinatorShambaugh & Son is seeking an IRT & Fabrication Coordinator. In this role you will be responsible for coordinating the completion of material requests, fabrication orders (IRTs), and ensuring that fabrication orders/IRTs are packed and shipped complete. Works hand and hand with trucking. This involves verifying that orders can be fulfilled and finding solutions when they cannot be. The coordinator is also responsible for ordering materials for the shop. This requires determining what needs to be ordered, quantities to maintain, and when to place orders.Essential Duties & ResponsibilitiesIRTsReceiving IRTs, from emails, call ins, with packets…..Taking care of service calls/ordersMaking sure they make sense, from tablets, pics, may have to call senderPrinting them & bringing them out to the floor to shop all day long. Deal with urgencies when applicableConfirming the IRTs completion when done, confirm delays with fitters/field when applicableProvide tracking info and updates on IRTsCoordinating with trucking to get IRTs on trucks (sometimes piggyback on other job's trucks)Investigate, explain and be able to fix fumbles and mishapsInventoryPutting together a list of items that need to be ordered, control inventoryDetermine quantity to order, standard use quantities from historical dataFormat the order into an MRO, send to purchasing, get confirming PO's/order confirmation to track delivery (purchasing)Check on the order to ensure deliveryKeep track of previous orders to prevent double orders, refer to existing/current data to verifyAdditional Duties & ResponsibilitiesRecording & tracking various shop stats-welds/threadsManage supply of fab check lists, weld count sheetsAssist with fabrication packets, break up lists-as backup when neededInventory counts (Pipe counts daily)Keep track of fabricated jobs. Let trucking know where jobs are staged in yard. (checklist with bundle/pallet counts to ensure all fab goes & nothing left behind)Ensure "Pre-Task" safety form signed daily by shopQualificationsStrong skills in Microsoft Office, specifically Excel, for tracking data and inventory.Ability to handle requests in various formats and adapt to shifting priorities in a fast-paced environment.Proven ability to switch between administrative tasks and floor coordination while maintaining attention to detail.Confident in making phone calls to clarify technical orders and coordinating across multiple departments (Shop, Purchasing, Trucking).Ability to look at historical data to predict inventory needs and troubleshoot logistical mishaps.Regular and reliable attendance, including the ability to work extended hours and weekends as requiredEqual Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action PolicyPlease review our Affirmative Action Policy.Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.