Administrative Assistant II

Administrative Assistant IIThis Administrative Assistant position will be responsible for managing and coordinating the workflow and office procedures for the Divisional Program Department and support Administration as outlined. This AA position will also assist AA I as needed in completing tasks assigned by the DC/DDWM. The AA/DS assists with coordinating program related matters/events including the ACR, CMS and Officer Reviews.ResponsibilitiesDuties:Manage and coordinate workflow, in a highly confidential, fast-paced workProcess ongoing correspondence and ensure that incoming calls and emails are responded to in a timelyAssist with events asAnswer incoming calls, provide information needed and direct calls to appropriateProvide clerical support to Divisional Director of Women's Ministries (DDWM), Program Secretary (PS), Adult Ministries Secretary (AMS) and Women's Ministries Secretary (WMS) as requested.Serve as registrar and assign accommodations for DivisionalAssist with processing Mission Alignment Council (MAC) correspondence, maintainingManage Program Department, Divisional, DHQ events and DDWMDraft letters/emails for DDWM, PS, AMS and WMS asProvide clerical/program support to departments with a high degree of initiative andAttend meetings asMaintain a broad knowledge of organization's operations, policies, and procedures, adhering toCreate and maintain orderly files/records and be able to retrieve information asAssist with the preparation of the Annual Command Review (ACR) as directed by PS and DDWM, giving oversight of hospitality including travel, accommodations, and meals/snacks.Prepare New Officer Orientation materials for program department, participating in same asMake travel arrangements for general meetings/events asPrepare documents/program outlines/briefs for printing as requested, working in cooperation with Graphic Artist.Prepare Coordinating CouncilSecure and post Coordinating Council dates on DivisionalPerform other duties, as assigned.QualificationsHigh School diploma1-3 years administrative assistant/office management experiencePossess the ability to communicate clearly, verbally and in writtenPossess strong interpersonalPossess the ability to organize projects, multi-task, prioritize and balance several projects at any givenPossess the ability to maintain composure and respond professionally in escalatedPossess the ability to maintainPossess the ability to function efficiently, both independently and in a teamPossess proficient skills in Outlook, Word, Access, PowerPoint, Publisher, Microsoft Teams and Adobe.Possess an understanding of and willingness to embrace the Mission of The Salvation ArmyAll qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.The Salvation Army's Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.