Senior Program Coordinator for Employer Engagement, College of Natural Sciences

Senior Program Coordinator for Employer Engagement, College of Natural Sciences

Hiring Department: College of Natural Sciences

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until Jan 31, 2028

Location: UT MAIN CAMPUS

General Notes: Funding for this position is guaranteed until 01/31/2028, renewable based upon availability of funding and work performance.

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world. For more information about the College of Natural Sciences, please visit

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Responsible for creating and supporting strategic employer engagement and student success initiatives by building and maintaining relationships with employers. Develop, manage and evaluate program outreach and recruitment initiatives with employers for College of Natural Sciences students. Works closely with the CNS Career Services Coaching Team, UT Austin Career Success, the CNS Office of Experiential Learning, and other employer-facing professionals to advance the College of Natural Sciences' career development goals. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

• Employer Engagement & Relationship Management: Serve as a primary point of contact for employer partners engaging with College of Natural Sciences students, providing guidance on recruiting processes and facilitating access to opportunities across UT Austin. Schedules, prepares for, and conducts employer meetings to assess goals, offer strategic support, and strengthen long-term relationships. Collaborates with the CNS Career Services Employer and Alumni Engagement Team, the CNS Office of Experiential Learning, and UT Austin Career Success to align employer activity with institutional strategies and service standards. Contributes to the development and implementation of new employer engagement models that enhance consistency, improve career outcomes and secures partnerships/sponsorships. Maintains accurate records of employer interactions, job postings, and engagement outcomes using UT's employer relationship platform (12twenty).
• Program Coordination & Student Engagement: Design and deliver targeted programssuch as recruiting preparation sessions, employer spotlights, employer guest speaker opportunities and site visitsthat connect students with industry insights and professional opportunities. Collaborates with departments across the College of Natural Sciences and student services teams to support career-related programming and integrate employer engagement into academic and co-curricular initiatives. Tracks program effectiveness, gathers feedback, and applies insights to continuously improve future programming.
• Event Collaboration: Assist in planning and executing employer-facing events such as career fairs, networking nights, industry panels, and career mixers in collaboration with the Employer and Alumni Engagement Team, UT Austin Career Success, and the CNS Office of Experiential Learning. Supports all logistical aspects of events, including marketing, employer communication, employer registration and payment tracking, faculty/staff schedule coordination, anticipating on-site employer needs, room reservations, and post-event follow-up in collaboration with the Events Coordinator. Attends events to ensure smooth operations and a high-quality experience for both employers and students. Coordinates event roles and responsibilities in advance to ensure efficient teamwork and successful event delivery and positive employer feedback.
• Marketing & Stakeholder Communication: Assist in the creation and distribution of communications to promote events and programs to students, faculty, staff, and employers. Develops tailored marketing strategies for specific employers, industries, or student populations to maximize engagement. Collaborates with CNS Communications and university marketing partners to ensure outreach is effective, aligned with institutional branding, and reaches the intended audiences. Monitor and manage a shared email inbox, responding to and forwarding inquiries as appropriate.
• Campus Collaboration & Strategic Alignment: Collaborate with career services professionals across campus to support shared employer engagement goals. Participates in cross-campus working groups and forums aimed at enhancing the recruiting experience for employers and students. Provides feedback on tools, processes, and emerging trends in employer engagement to inform strategic planning. Contributes to university-wide efforts to strengthen UT Austin's reputation as a premier destination for employer recruiting.
• Other duties as assigned, including supporting special projects and staffing events within CNS.

Required Qualifications

Bachelor's Degree with 5 years of experience in program administration or program coordination. Proactive, enthusiastic, solutions-oriented, and collaborative professional with strong communication skills and a demonstrated commitment to student engagement, employer relations, and higher education.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in higher education, career services, university development, recruiting, or program management. Proven ability to work effectively across departments and functional areas. Experience with project management tools such as Smartsheet, as well as vendor and contract management. Strong understanding of employer relations, event planning protocols, budget oversight, and recruiting. Familiarity with recruiting platforms such as 12twenty or Handshake, and knowledge of UT Austin systems. Understanding of career readiness frameworks, student development best practices, and compliance considerations related to recruiting and student engagement, including FERPA, SB17, Title IX, and labor laws.

Salary Range

$60,000 - $62,225 depending on qualifications

Working Conditions

• Occasional evening or weekend work for events, employer engagements, and student career development activities.
• Occasional travel for events.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest