Fleet Manager

Job Description

Job Description

Join the team at Prescott’s, Inc. — where quality meets care.

Prescott’s is a leading medical device services company, trusted by healthcare professionals across the country. We specialize in the distribution and expert refurbishment of essential medical equipment, including sterilizers, surgical microscopes, pumps, monitors, anesthesia machines, and more. Our mission is to enhance the quality of healthcare by ensuring providers have access to reliable, high-performing equipment. If you're passionate about supporting the frontlines of care through innovation and service, we’d love to have you on our team.

This position will support Prescott’s Inc. and can be located in Monument, CO, Kansas City, MO or remote.

We're looking for an experienced Fleet Manager to serve as the central point of contact for our company's leased and owned vehicle fleet across all portfolio business divisions, ensuring vehicles are acquired, allocated, maintained, and retired safely, efficiently, and cost-effectively. This position will manage day-to-day operations with fleet vendors, and provide dotted-line support to business unit leaders for field service operations. As Fleet Manager, you will be responsible for establishing key performance indicators regarding Vehicle Utilization, Fuel, Maintenance, Safety and Route Efficiency in order to drive operational improvements.

Responsibilities:

Fleet Acquisition, Allocation & Disposal

• Establish vehicle selection criteria and standardize make/models across the business

• Manage the disposal of vehicles, ensuring a smooth transition and adherence to applicable regulations & policies

• Track lease expirations, mileage overages, driver usage patterns, maintenance costs, and related fees to plan cost- effective vehicle replacements
• Coordinate transport, delivery, and storage of new and existing vehicles with fleet vendor

Driver Management & Safety Compliance

• Develop and implement driver-facing training materials on safety and fuel-efficient driving, fuel cards, mileage reporting, maintenance, and rental procedures
• Verify drivers are licensed and authorized, and run MVRs for new hires and annually for current drivers
• Develop and maintain the company's Vehicle Use Policy
• Establish required safety inspection intervals and monitor driver compliance

Fleet Maintenance & Vendor Management

• Set vehicle maintenance schedules and monitor driver compliance in completing service at authorized shops
• Negotiate discounted rates with repair vendors by leveraging the company's fleet volume
• Manage fleet vendor agreements - tracking renewal terms and service levels
• Monitor and respond to fleet vendor alerts (maintenance thresholds, lease/registration renewals, oil changes, settlements, citations/tolls)

Accidents, Claims & Insurance Administration

• Establish and maintain accident reporting protocols to ensure accurate documentation and prompt notifications
• Serve as primary contact for the insurance broker, submitting claims for all divisions

Fleet Systems & Data Administration

• Own fleet management platforms, leveraging telematics to optimize technician dispatch, routing, and windshield time
• Monitor fuel card usage for anomalies or misuse and track fuel efficiency trends by vehicle and driver

Budget & Reporting

• Manage fleet budget and monitor expenses (acquisition, fuel, maintenance, insurance, etc.)
• Establish recurring fleet KPI (cost per vehicle/mile, accident rate, utilization, fuel efficiency, etc.) and drive measurable cost improvements

Requirements

• Bachelor's degree in Operations, Supply Chain, Logistics, Engineering or a related field preferred; an equivalent combination of education and relevant experience will be considered in lieu of degree.

• 3-5+ years of experience in Fleet Management or a related Operations role, ideally within a multi-site or PE-backed organization

• Working knowledge of fleet management platforms and fuel card programs

• Familiarity with motor vehicle record (MVR) requirements and driver safety compliance standards

• Experience negotiating vendor and repair contracts, driving cost savings and improved service for internal customers

• Excellent communication skills, serving as a point of contact for drivers, vendors, and stakeholders

• Strong organizational skills and attention to detail for recordkeeping and data accuracy across systems

• Ability to manage multiple priorities, balancing proactive planning with reactive issue resolution
• Must have a clean driving record
• Must pass a background check and drug test prior to starting position

Benefits

What we offer:

At Prescott’s, we prioritize your well-being and growth with a comprehensive benefits package including:

* Compensation for this position includes an annual salary of $80,000–$90,000

* Paid time off

* Healthcare insurance (medical dental, and vision coverage)

* Accident insurance, critical illness, and hospital indemnity insurance

* Short term (employee paid) and long-term disability (employer paid)

* 401K plan with company matching

* Continuous learning and development - offering opportunities for training, workshops, and certifications

* Our fun and inclusive work environment celebrates diversity and fosters growth, making every day an opportunity to thrive