Purchasing Specialist

Purchasing Specialist

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond. With over 1,000 employeesin technical, consulting, operational, sales, finance, and corporate roleswe have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities. We fulfill this promise through our employees, who live Our Values every day, the Transcat Way. Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve. Are you ready to join a company where the work you do makes a difference, and where you can grow in your career?

The Purchasing Specialist will serve as a conduit for information between operations, sales, vendors, and the customer. The successful candidate completes customer requests, prepares estimates, secures customer approvals, creates vendor purchase orders, escalates customer issues as needed, supports issue resolution, and provides fast, consistent service to customers. The ideal candidate is comfortable with independent decisions, proactively communicating with customers, and prioritizing work with minimal supervision.

Responsibilities

• Manage sublet order processing workflows in LIMS and ERP systems to meet customer commitments
• Email customers with estimates, obtain purchase order numbers and approvals, and document information in business systems
• Communicate clearly with customers and internal partners regarding the status of third-party repair and calibration services
• Follow up with vendors to expedite service, provide status updates, and resolve problems, ensuring equipment is returned with all requirements met
• Maintain accurate, complete, and up-to-date department files and records on a timely basis
• Utilize vendor portals to facilitate third-party calibration and repair services
• Prepare vendor paperwork as required to facilitate third-party calibration and repair services
• Prepare customer paperwork for shipments as required
• Relay general technical information to customers
• Generate purchase orders for repairs, parts, and services as needed
• Actively support the company mission, goals, programs, and policies
• Work in accordance with company policies and procedures and generally accepted business and technical standards
• Safeguard Company and customer equipment, material and information learned in execution of duties
• Maintain a positive and professional work environment in a supportive team environment

Qualifications

• Strong verbal and written communication skills with the ability to provide timely updates to customers, vendors, and internal teams
• Proficiency in Microsoft Excel and Microsoft Office Suite for tracking orders, maintaining records, and communicating with internal and external stakeholders
• Ability to work collaboratively with cross-functional teams and independently with minimal supervision
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy

• Experience with IndySoft is preferred
• Experience working in a technical, calibration, repair, or service environment
• Experience using LIMS, ERP systems, or vendor portals

• High school diploma or GED required
• One year of related experience or training preferred
• Equivalent combinations of education and experience will be considered
• Experience in a technical environment preferred

Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.

We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.