Sample Management Coordinator

The Opportunity: In this role, you will report to the Area Manager and will work closely with the Avantor’s Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science. Location: Spring House, PA Shift: Monday - Friday 7:00 am -3:30 PM Hourly pay rate: $24 Benefits Health & Wellness Comprehensive Medical, Dental, and Vision coverage Wellness programs Eligible for medical coverage starting Day 1 Time Off Paid Time Off (PTO) Company-paid holidays Choice holidays Financial Well-Being Flexible Spending Account (FSA) and Health Savings Account (HSA) Commuter benefits 401(k) retirement plan Tuition assistance Employee Stock Purchase Plan discount What we’re looking for Education High school diploma or GED required Bachelor’s degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience. Experience Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment. Knowledge of laboratory safety practices and applicable regulations related to the handling and transport of biological materials. Strong attention to detail with the ability to accurately maintain records, documentation, and shipment information. Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment. Effective verbal and written communication skills and the ability to collaborate with researchers, cross-functional teams, and external partners. Proficiency with Microsoft Office applications (Outlook, Excel, Word, and Teams). Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice. Key Competencies Attention to Detail Compliance & Quality Focus Organization & Prioritization Communication Skills Problem Solving Customer Focus Collaboration & Teamwork Accountability & Reliability Adaptability Technical Aptitude How you will thrive and create an impact Avantor’s Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will: Responsible for outbound shipments (international & domestic) which include but are not limited to samples, biologics, cell lines, human and non-human materials. Responsibility for incoming shipments may be added as the program expands or utilized as needed. Receive and process shipments to deliver to designated department freezer for storage and pickup by researcher. Complete all necessary CLASP, LSA/Trade Compliance paperwork and documentation. Retrieve samples from designated department freezer, or location, after receiving intake files. Process samples and correctly classify samples via customer systems. Support Dangerous Goods classification activities using Safety Data Sheet (SDS) documentation. Generate, review, and verify shipment documentation, including commercial invoices, customs paperwork, and other required shipping records. Package samples appropriately to maintain required storage and transport conditions (i.e dry ice & temp tails). Coordinate with carriers, researchers, and internal stakeholders to ensure the timely and compliant shipment of materials. Deliver samples under proper conditions to shipping office. Sign shipping documents and invoices as consigner. Follow all safety protocols, SOPs, and procedures for handling and transport of all sample types (i.e double sleeves for ADCs). Serve as the primary point of contact for shipping issues, delays, and shipment-related inquiries. Submit tracking information to sending and receiving researchers. Collaborate directly with VWR Beerse & other VWR site shipping teams for intra-site shipments. Support inventory management activities for departmental samples and materials. Provide support as needed to lab role responsible for cell line management in Oncology. Weigh samples as needed. Obtain correct representative signature when required. Assist with other duties as required. Disclaimer The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer. Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. EEO Statement We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at View email address on click.appcast.io and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case‑by‑case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Know Your Rights poster. Privacy Policy We will use the personal information that you have submitted to us in order to consider your application for the relevant role. Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests. 3rd Party Non-Solicitation Policy By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation. Avantor®, a Fortune 500 company, is a leading global provider of mission-critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries. We set science in motion to create a better world. #J-18808-Ljbffr Avantor