Landscape Construction Estimator

Job Description

Job Description

 

Job Description – Landscape Construction Estimator

Purpose and Description

Position is responsible for producing accurate and timely bid estimates for existing and potential clients. Primary focus estimates for landscape construction contracts.

 

Ensures estimates are produced in such a timely and accurate fashion that the sales department will be able to present and win an above average percentage of the jobs proposed.

 

Responsible for staying abreast of product, supply and sub-contractor prices as well as the Company’s operating production capabilities to ensure accurate estimates.

 

Position negotiates pricing with vendors, subcontractors, performs site assessments and makes decisions on how to adjust price based upon circumstances of site or project.

 

Responsibilities/Activities

1. Performs all aspects of bidding process, including: measuring properties for field estimates, reviewing invitations to bid, pre-site inspections, and preparing estimates.

2. Submit accurate Company bids in a timely and effective manner.

3. Frequent customer contact to discuss project and make changes/corrections as needed.

4. Secure and manage suppliers in conjunction with production staff for all products and services the project will require. Negotiate with suppliers to the lowest possible price without creating adversarial relationships that could affect quality or on-time delivery.

5. Pre Installation/Service: review contracts, write up new job information, coordinate utility locates, write subcontracts and change orders, secure performance and payment bonds when necessary.

6. Provides value engineering ideas that may improve the Company’s competitive position and establishes the Company as a “subject matter expert” within the market.

7. Installation/Service: attend on-site job meetings, monitor quality of plant material, and document activities in order to complete installation in a satisfactory manner.

8. Maintain keen awareness and provides candid feedback on customer relationship and the customer’s perceptions of the product and service being provided, to maximize customer retention.

9. Communicate to appropriate parties any problem areas and work to find immediate resolution.

10. Analyzes awarded bids for estimating accuracy

11. Represents Company at various events, organizations and associations for the purpose of building relationships that leads to new business. Acts in capacity of Company representative and develops community ties to enhance public image and brand of the Company. Maintains a positive relationship with other companies in the industry.

12. Participates in various industry associations to increase knowledge of marketplace, sales opportunities, the competition, selling techniques and best practices.

13. Maintain current vendor files that include; contact information, manuals, pricing and product catalogues.

14. Continuously sources for new products and/or vendors capable of advancing company goals.

Ensures new products or vendors are qualified, tested and/or approved to be reliable before utilizing.

15. Other duties as assigned.

 

Key Performance Metrics

1. Estimating accuracy on contract and change orders

2. Contract and change order win percentage

3. Timeliness and accuracy of estimates on contracts and change orders

4. Quality and number of value engineering recommendations

5. Actual sales to budgeted sales goals

6. Close ratio on proposals presented

7. Ratio of proposals submitted to backlog goals and objectives

8. Margin on projects sold – pricing at targeted or above target margins. Ensure profitable work.

9. Accuracy and completeness of sales, customer, and prospect database information

 

Pivotal Duties

1. To produce all estimates, contracts or change orders, accurately and in a timely manner to support sales and ensure company wins an above average percentage of jobs proposed.

2. To provide value-engineering ideas to improve the Company’s competitive position

3. To stay abreast and current on product, vendors, sub-contractors and other suppliers' prices to ensure accurate estimates.

4. To recommend satisfactory substitutes for materials not readily available.

5. To work with vendors, suppliers, purchasing and production staff to maintain good understanding of material availability.

6. To work with production to ensure understanding of production capability and to accurately estimate man-hours required for job completion.

7. To support and participate in the development, implementation and refinement of departmental best practices. To keep abreast of new methods that might be applicable to the

Company; constantly pursues new ideas, which could be implemented.

8. To keep an accurate and up-to-date bid schedule

9. To continue to seek ways to automate and streamline the estimating process.

 

Success Behaviors

1. Self-starter and self-discipline and demonstrates initiative

2. Ability to focus

3. Understanding and working knowledge of contractual legal language

4. Keen eye for detail requirements of estimating and preparing proper bid

5. Excellent communication and interpersonal skills

6. Excellent organizational and time management skills

7. Command of the technical requirements to maintain database information.

8. Ability to present an effective sales presentation – written and verbal

9. Results and action oriented

10. Sales and growth oriented

11. Profit driven – seeks ways to cut costs and improve efficiency

12. Effective problem-solving skills, ability to handle adversity

13. Performs and demands excellent quality in work

14. Service and teamwork oriented

15. Customer centered and focused

16. Focus on learning and self-development

17. Technically competent and skilled

 

Minimum Qualifications & Educational Requirements

1. 1 year experience in estimating, project management or related area.

2. Licensed Driver with clear DMV record

3. E-verifiable

 

Extraordinary Work Conditions

1. Must maintain regular and reliable attendance at a level acceptable to the company, including the ability to work overtime, holidays, evenings or weekends as necessary.

2. Outdoor work required at job sites in all types of weather conditions as requested.

3. Position requires extended work hours and flexibility in scheduling; including evening or weekend hours as needed.

 

Equipment/Machinery Used:

1. Computers and peripherals

2. All office equipment, copy machine, fax machine etc.