Administrative Assistant

Department: Health and Human Services

Location: Meeker County Sheriff's Office

Open Date: 9/24/2026

Close Date: 10/9/2026

Description:

Close Date: October 9, 2026

Submit cover letter and resume with online application.

Job Description

The Administrative Assistant is responsible for performing non-standard and non-transferrable clerical and secretarial duties by following established procedures. Responsibilities may include answering telephones; distributing mail; preparing forms; filing; preparing standard correspondence and reports; copying a variety of materials; entering, sorting, and verifying data; maintaining office supplies; performing receptionist activities such as directing the public and providing information; scheduling meeting and appointments; tracking work orders and related department activities; and sharing data on departmental website or bulletins.

Job Responsibilities

ESSENTIAL DUTIES:

Prepares, transcribes, edits, and/or maintains routine reports, forms, files, electronic and physical records, timesheets, rosters, and other standard correspondence and documents by entering, sorting, tracking, scanning, and/or updating data; records and posts meeting minutes; and prepares informational packets.

Performs receptionist duties, to include answering and routing phone calls; greeting and directing visitors to applicable departments or locations; providing standard departmental information; maintaining calendars and scheduling meetings, interviews, and appointments; and accepting payments and issuing receipts.

Receives, sorts, and distributes mail; posts data to update websites or bulletins; checks office supplies and orders supplies as directed; and performs related office support duties.

Performs other duties of a similar nature or level.

Positions assigned to Sheriff's Office may be responsible for:

• Serves as back up to Administrative Technician when First Appearances are needing to be processed and sent to the courts. Creates department efficiencies and improvements.

• Collects money for various Sheriff’s Office fees, serving as backup for other office staff including handling money and balancing daily cash box.

• Prepares Monthly Stats to be sent to each city by redacting information. Edits and maintains the Meeker County Sheriff's Office Phone List.

• Distributes Daily News via email (Daily) and News Releases via email (As needed per Sheriff)

• Maintains Vehicle & Squad Maintenance - Track all vehicle repairs, mileage and fuel used on a monthly basis. Run reports as needed.

• Transcribes, proofreads and edits Meeker County Law Enforcement Officer reports. Make sure they are formatted correctly and proofread before submitting to courts.

• Processes Citations for Meeker County Sheriff’s Office and Eden Valley Police Department - review citations for accuracy before submitting to State.

• This includes mailing citations when necessary.

• Performs receptionist duties, to include answering and routing phone calls, greeting and directing visitors to applicable departments or locations providing standard departmental information, and accepting payments and issuing receipts.

• Prepares and maintains routine reports, forms, files, records and other standard correspondence and documents by entering sorting. tracking, scanning. and/or updating data; and prepares informational packets.

• Processes gun permits. Reviews applications, performs background checks, and tracks fees.

Education and/or Experience

TRAINING AND EXPERIENCE REQUIREMENTS:

High school diploma or G.E.D. and two years administrative support or related experience.

KNOWLEDGE REQUIREMENTS:

· Modern office procedures and equipment;

· Recordkeeping principles;

· Mathematical concepts;

· Filing systems;

· Computers and related software applications;

· Customer service principles;

· Specialized equipment relevant to area of assignment;

· Modern office technology.

SKILL REQUIREMENTS:

· Providing customer service;

· Maintaining records and files;

· Utilizing a computer and relevant software applications;

· Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

PHYSICAL REQUIREMENTS:

Positions in this class typically require reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Additional Information

2026 Salary Information

GRADE LEVEL: UB21 STARTING SALARY: $23.03

Full range for candidates with direct experience is $23.03-30.96.

Part Time positions accrue sick time based on a pro-rated amount.

Application Special Instructions

Submit cover letter and resume with online application.

Meeker County is an Equal Opportunity Employer

Exempt : No

Type : PT Employee

Department : Sheriff's Office