Accounting & HR Administrator

Job DescriptionJob Description

Servpro Of Downtown Seattle and Bellevue

FRANCHISE JOB DESCRIPTION

Job Title:

Staff Accountant

Division/Department:

Finance

Reports to:

Owner/General Manager

New/Replacement:

.......................................

Pay:

Hourly

Exempt/Non-Exempt:

Exempt

Date Prepared:

.......................................

Last Revision Date:

May 2026

Summary:

The Staff Accountant is responsible for supporting the financial operations of a fast-paced disaster restoration and reconstruction company specializing in water, fire, mold, biohazard, and reconstruction services. This role ensures accurate financial reporting, job cost tracking, accounts payable/receivable management, and compliance with company financial procedures.

The ideal candidate thrives in a deadline-driven environment, understands project-based accounting, and can work closely with operations, project managers, estimators, and leadership to maintain financial accuracy and operational efficiency.

Primary Responsibilities:

Financial & Accounting Operations

• Maintain accurate general ledger entries and account reconciliations
• Assist with month-end and year-end close processes
• Prepare journal entries and supporting documentation
• Reconcile bank accounts, credit cards, and intercompany transactions
• Support preparation of financial statements and management reports
• Monitor cash flow and assist with forecasting

Job Costing & Restoration Accounting

• Review job costing for mitigation, reconstruction, and abatement projects
• Track project profitability and margin performance
• Verify proper coding of labor, materials, subcontractors, and equipment usage
• Assist with WIP (Work In Progress) reporting and revenue recognition
• Ensure synchronization between operational software and accounting systems
• Support estimate-to-invoice financial accuracy

Accounts Payable & Receivable

• Process vendor invoices and subcontractor payments
• Monitor customer receivables and assist with collections efforts
• Verify insurance claim payments and mortgage check processing
• Maintain lien release documentation and vendor compliance files
• Assist with customer billing and invoice reconciliation

Operational Support

• Work closely with Project Managers and Operations Managers regarding:
  • Job budgets
  • Purchase orders
  • Change orders
  • Vendor costs
  • Billing discrepancies
• Assist with audit preparation and documentation requests
• Maintain organized digital and physical accounting records
• Support implementation and improvement of accounting processes and controls

Education and Experience Requirements:

• Bachelors degree in Accounting, Finance, or related field required
• 2+ years of accounting experience required
• Construction, restoration, or project-based accounting experience strongly required
• Understanding of:
  • Job costing
  • WIP schedules
  • Revenue recognition
  • Accounts payable/receivable
• Experience with accounting software such as:
  • QuickBooks
  • Workcenter or restoration management software experience preferred
• Advanced proficiency in:
  • Microsoft Excel
  • Data analysis and reporting
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High attention to detail and accountability
• Experience in the disaster restoration, construction, or insurance repair industry
• Familiarity with:
  • Insurance claim processes
  • TPA/program work
  • Restoration workflow systems
  • Job profitability analysis
• Experience supporting field operations teams

Physical and Work Environment Requirements :

• Primarily office-based with occasional jobsite visits if needed
• Ability to sit, stand, and work at a computer for extended periods
• Ability to occasionally lift up to 25 lbs

Normal Working Hours, Additional Working Hours and Travel Requirements:

This is a full-time position working 7:00 a.m. 5:00 p.m., Monday Friday, 45 hours per week. xhqgsiq This position frequently requires long hours (beyond 8 hours a day), including evenings and weekends, as needed.