Home Health Scheduler

Job Title: Home Health Scheduler, Contract

Location: San Marcos, CA

Employment Type: Contract (6-10 + Weeks)

Work Environment: Onsite

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Pay Rate: $21 – $23 per hour

Position Overview

Wheeler Staffing Partners is seeking a detail-oriented and organized Home Health Scheduler to support daily scheduling operations for clinical staff and patient visits. This role is critical to ensuring continuity of care through efficient coordination, real-time schedule management, and effective communication with staff, patients, and families. This is a contract position.

The ideal candidate thrives in a fast-paced environment, excels at multitasking, and has a strong understanding of healthcare scheduling workflows and compliance standards.

Key Responsibilities

• Coordinate and manage daily schedules for clinical staff and patient visits
• Schedule start-of-care visits within required timeframes
• Assign visits based on care plans, staff availability, and geographic efficiency
• Verify plan of care approvals prior to scheduling services
• Schedule supervisory visits in compliance with regulatory guidelines
• Ensure therapy reassessments are scheduled according to required timelines
• Finalize weekly schedules by end of business day each Friday
• Update schedules for missed, rescheduled, or reassigned visits and communicate changes
• Adjust schedules throughout the care episode based on patient and service updates
• Monitor hospitalized patients and coordinate scheduling upon discharge
• Review documentation and coordination notes for accuracy
• Optimize staff utilization through efficient scheduling and routing
• Collaborate with clinical leadership to ensure productivity expectations are met
• Communicate scheduling issues or operational concerns to management
• Maintain confidentiality and compliance when handling patient information

Reporting & Analytics

• Generate and review daily and weekly scheduling and operational reports
• Monitor visit status, staff responses, and scheduling gaps
• Review utilization and service reports to ensure efficiency and compliance

Administrative Responsibilities

• Process electronic workflows and administrative tasks within required timelines
• Answer phones and communicate professionally via phone, email, and written correspondence
• Participate in meetings, training sessions, and development activities
• Assist with on-call rotation as needed
• Perform general office duties and special projects as assigned

Qualifications

• Minimum of 1 year of scheduling or related experience required
• Home health or healthcare scheduling experience preferred
• Experience with electronic medical record systems preferred
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Ability to manage high-volume scheduling in a fast-paced environment
• High attention to detail and accuracy

Education

• High School Diploma or GED required

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with scheduling systems and healthcare workflows

Additional Requirements

• Successful completion of background check
• Drug screening may be required

Why Work with Wheeler Staffing Partners?

Wheeler Staffing Partners connects top talent with leading organizations across multiple industries. We provide personalized support, career guidance, and access to high-quality opportunities to help you succeed.