Department Assistant: Kinesiology, Health, Food and Nutritional Sciences

Department Assistant: Kinesiology, Health, Food and Nutritional Sciences

A university staff position is available in the Department of Kinesiology, Health, Food and Nutritional Sciences. The title for this assignment is Department Assistant. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience, with a minimum of $18/hour. Full UW-System benefits apply. This position may be filled between 92% and 100% FTE, depending on department needs and candidate availability.

Qualifications

Minimum / Required

• High school diploma or equivalent
• Minimum 2 years of administrative or office support experience
• Strong organizational and time management skills with ability to manage multiple priorities
• Knowledge of common office operations and ability to quickly learn administrative applications
• Ability to conduct tasks professionally, accurately, and confidentially
• Ability to work independently and collaboratively in a team environment

Highly Desired/Preferred

• Associate or Bachelor's degree
• Previous college/university/institutional experience
• Experience successfully navigating complex organizational and administrative policies and procedures
• Familiarity with finance software such as Workday and administrative computing systems such as course schedules

Responsibilities

The Department Assistant serves as administrative support within the College of Arts & Human Sciences for the Department of Kinesiology, Health, Food and Nutritional Sciences. The Department Assistant reports to and works closely with the department chair and provides support and aid to the department's students, faculty, and programs. In addition, this role may assist with tasks and projects that extend across the college, collaborating with various departments as needed.

• Coordinate and manage programmatic and administrative responsibilities including scheduling, data & information management, record keeping, and reporting
• Monitor, track, and reconcile the department's budget, funds, services and supplies, and purchasing expenses
• Manage course and laboratory scheduling, including classroom assignments/scheduling and coordination with university systems
• Process contracts, overload payments, and student hires (e.g., TAs/GAs) through Workday
• Support hiring, onboarding, and supervision logistics for student employees, including work-study students, teaching assistants, and graduate assistants
• Support faculty/staff/students in arranging travel for professional conferences, workshops, etc. and reimbursements when needed
• Support faculty purchasing needs for teaching, research, and laboratory activities, including ordering chemicals, food, and lab supplies
• Assist faculty and students with Office of Research & Sponsored Programs administration, including funding, budgets, student hiring, reports, and managing grants (such as student research grants for travel, purchasing, and tracking)
• Provide administrative support for dietetics program operations, including ordering for interns, managing intern portfolios, coordinating travel and registrations, and preparing and submitting credentialing and verification materials to the state
• Maintain departmental inventory, including keys, card access, and computing equipment
• Process key and card access requests
• Ensure proper operation and maintenance of office equipment
• Assist with documentation of meetings (including but not limited to meeting minutes) and record retention
• Serve as Recruitment coordinator when needed for department, college, and University recruitments
• Serve as back-up receptionist as needed
• Prepare physical plant work requests (thru TMA) when needed
• Potential for cross-collaboration of duties to further support the department or the College of Arts & Human Sciences

Application Instructions

Completed applications received by end of day, April 19th, 2026 are ensured full consideration. Applications submitted after April 19, 2026 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to:

Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.

Required application materials:

• Cover letter (* See below)
• Resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Official transcripts required at time of hire.

For questions regarding this position or recruitment, please contact:

Search Chair: Mary LaRue View email address on click.appcast.io

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Hannah Schillinger

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io

Minimum starting salary of $18.00, commensurate with qualifications and experience.

This position may be filled between 92% and 100% FTE, depending on department needs and candidate availability.

A six-month probationary period is required

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: View phone number on click.appcast.io.