Marketing Operations Project Manager - Events

Location : This is a hybrid remote/in-office role.

Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week following Company policy.

About our Company :

Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating over 25 years of ground-breaking technological innovation across more than 38,000 trials and 12 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million registered users across approximately 2,300 customers trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. A Dassault Systèmes brand (Euronext Paris: FR0014003TT8, DSY.PA), Medidata is headquartered in New York City and has been recognized as a Leader by Everest Group and IDC. Discover more at . Listen to our latest podcast, from Dreamers to Disruptors , and follow us at @Medidata.

About the Team :

As the Marketing Operations Project Manager - Events, you will report to the Senior Manager, Marketing Operations - PMO. In this role, you will maintain and build upon the industry events project management foundation and best practices while leading hands-on project management for our owned, customer-facing events. Additionally, you will collaborate with the Growth Marketing team and other cross-functional stakeholders to help organize and standardize their ways of working on event-related demand generation activities.Through this work, you will ensure the ongoing success and continue to build upon our established event planning workflows and processes while maintaining relationships with key stakeholders across the organization.

Responsibilities :

• Create and implement scalable event project management frameworks, methodologies, and best practices that drive consistency and efficiency across all events. Leverage AI to streamline and optimize existing workflows.

• Manage our event tracking system to ensure project plans, statuses, and details are accurate and continuously maintained, and oversee cross-functional coordination and timeline adherence from kick-off to completion. 

• Serve as the connective tissue across Marketing, Product Marketing, and other key stakeholders, ensuring clarity of R&R, alignment on priorities, and effective communication throughout the lifecycle of events.

• Manage and prioritize multiple events from kick-off to completion, creating event plans and timelines, tracking and ensuring all deliverables and deadlines are met, and regularly communicating with all team members and stakeholders.

• Serve as the primary point of contact for event vendors and stakeholders, providing regular updates on event progress and addressing any concerns or issues that arise.

• Identify potential risks and develop mitigation strategies to minimize disruptions and ensure smooth execution of the event. Post-event, assess planning success and propose areas for improvement in future events.

• Establish KPIs and reporting mechanisms to track project health, team performance, and operational efficiency. Use insights to continuously refine processes and improve outcomes.

Qualifications :

• 6-7 years of event planning, project management, or production experience in an agency or in-house setting.

• Bachelor's degree required, preferably in Marketing, Communications, Business, or related field.

• Strong understanding of growth marketing and event production processes, how to achieve the vision and execution of an event, and interpreting stakeholder feedback.

• Excellent project management, organizational and multitasking skills, strong communication and interpersonal skills, and problem-solving capabilities.

• Willingness to work flexible hours, including evenings and weekends, and travel to event sites.

Skills: 

• Experience with Agile project management methodology. 

• Highly organized with strong attention to detail and an execution mindset. 

• Excellent communicator and problem solver with organizational and time-management skills - self-motivated, high-energy, adaptable, resourceful, and results-oriented; able to work in both a team environment and independently.

• Ability to organize and manage complex event-related marketing projects that may at times be ambiguous with multiple interdependencies and a variety of stakeholders. 

• Proven success in organizing and standardizing ways of working for dynamic teams. 

• Experience working with a wide network of partners in event execution on a global team.

   

• Must have experience with Google Suite and project management software (e.g., Wrike, Smartsheet, Monday.com , Asana, etc.) and AI tools (e.g., Google Gemini, NotebookLM, etc.)

• Working knowledge of event management software (e.g., Cvent) and marketing automation and CRM platforms (e.g., Eloqua, Salesforce, Outreach) a plus. 

The salary range posted below refers only to positions that will be physically based in New York City. As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location. Pay ranges for candidates in locations other than New York City, may differ based on the local market data in that region. The base salary pay range for this position located in New York is $79,500-$106,000. 

Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.

Equal Employment Opportunity :

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

We will accept applications on an ongoing basis until we fill the position.

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