House Manager & Family Assistant

House Manager & Family Assistant

Location: Oceanside, California | 92058

Employment Type: Part-time | 10–15 hours per week

Schedule: Core hours are 9:00 AM–2:00 PM, with preferred availability Monday, Wednesday, and Friday. Days and times are flexible based on mutual agreement. Hours may adjust during family travel periods, though some work is anticipated during those weeks (household resets, laundry, grocery prep).

Compensation: $30–35 per hour

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be able to obtain and maintain authorized access to Camp Pendleton, including meeting applicable identification and installation access requirements.
• Must be authorized to work in the United States.
• Reliable personal transportation required; mileage reimbursement provided at the current IRS rate.
• Candidates are encouraged to be up to date on recommended vaccinations, including COVID-19 and flu, in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.

About Our Family

We are a dynamic, warm, and close-knit household navigating an exciting but demanding season of life. Our home runs on routine, intentionality, and a whole lot of love. With two young boys who keep the energy high and a household that is always in motion, we have built systems that work — we just need the right person to help us run them.

Mom leads a professional team remotely, managing a full schedule of calls, deadlines, and clients from home. She is looking for someone who can step in as a true operational partner — someone who keeps the wheels turning so she can stay focused on her work and fully present with her boys during the hours that matter most.

We are a household that values warmth, organization, gratitude, and positive energy. Our home is a place where the boys run through the cul-de-sac with neighborhood friends, dinners are planned and intentional, and the pantry stays stocked. We take pride in how our home feels and functions, and we are looking for someone who shares that pride.

The afternoons belong to the kids and their activities, and the evenings are protected, quiet family time. We are looking for someone who understands that the goal is to make this home run seamlessly in the background, without adding to the mental load.

Who You Are & What We're Looking For

You are a self-starter who takes ownership of your responsibilities, anticipates needs, and works independently once expectations and routines are established. We will provide clear expectations, documented routines, and thorough onboarding to help you succeed in the role.

You value working thoroughly and efficiently. You anticipate needs before they are spoken, take initiative with a warm and can-do attitude, and find satisfaction in an organized, well-run home. You are emotionally in tune and understand that sometimes the most valuable thing you bring is steady, positive energy on a hard day.

You are not someone who needs to fill every moment with conversation — you read the room and know that focused work time means focused work time, and kid time is kid time. You communicate clearly, ask for clarification rather than assume, and handle surprises with grace. You take your work seriously without taking yourself too seriously.

You are organized, proactive, and genuinely enthusiastic about helping a family thrive. You understand healthy professional boundaries, bring your best self to the role every day, and see this as a true partnership — not just a job.

The ideal candidate is warm, calm and professional when supporting the household. You manage your time professionally, communicate proactively, and stay focused on agreed-upon priorities. You respect everyone's time, including your own. You're comfortable with dogs, and you bring a level of organization and attention to detail that makes the home feel effortlessly well-managed. You're trustworthy with children and take that responsibility seriously. Above all, you do good work because it matters to you.

Key Qualities

• Highly self-motivated with a strong sense of ownership and accountability
• Exceptional organizational skills and attention to detail
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Exceptional follow-through and commitment to execution
• Calm, steady, and a resourceful problem solver
• Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
• Punctual, accountable and trustworthy

Key Responsibilities

Household Organization & Maintenance

• Maintain existing household organization systems and support daily resets
• Light tidying throughout the day: dishes, surfaces, vacuuming high-traffic areas
• Prepare home ahead of scheduled cleaning visits
• Submit maintenance requests to the leasing office and coordinate with vendors as needed (pest control, lawn care, etc.)
• Refresh high-traffic areas including mudroom, entryway, and toy room
• Manage outdoor spaces: hose down patio furniture, address cobwebs ahead of gatherings
• Support event, holiday, and guest preparation

Inventory & Errands

• Restock pantry, fridge, and household supplies on a regular basis
• Manage running household supply lists and monitor staple inventory
• Handle weekly Walmart pickup and monthly Costco runs; put groceries away upon return
• Manage Amazon and other household orders, subscriptions, and returns
• Handle mail and package intake and breakdown cardboard boxes for disposal
• Gift shopping as needed (school party gifts, seasonal cards, etc.)
• Maintain pet supply inventory (restocked through Costco)

Meal Support

• Collaborate with the family on weekly meal planning to ensure all ingredients are always in the house
• Prep healthy snacks for the children (cut fruit and vegetables)
• Support kitchen clean-up and overall kitchen maintenance
• Partner with the mom in terms of batch cooking or ingredient prep for easy family dinners

Laundry & Linens

• Wash, fold, and organize laundry
• Ironing and steaming as needed
• Towel rotation weekly; sheet rotation biweekly
• Keep laundry area tidy and well stocked

Vehicle Upkeep

• Fuel and clean the family vehicle as needed
• Light interior tidying (paperwork, children's artwork, general organization)

Family Support

• Provide backup childcare when children are home sick by mutual agreement. This is not primarily a childcare position.
• Support calendar management and household scheduling
• Coordinate logistics for parties, appointments, and events
• Support travel planning and logistics, including potential coordination for business-related travel

Administrative Support

• Oversee cleaners, contractors, and landscapers; serve as the point of contact for vendor communication
• Receipt tracking and budget support as needed

How to Apply

Please send a short intro letter telling us a little about yourself and why this role resonates with you, an updated resume, and three professional references with contact information. Please note that this role requires a background check.

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