Pre-Contract Administration Manager

Pre-Contract Administration Manager

The Pre-Contract Administration Manager (PCAM) supports the Contracts Team with all pre-contract activities from the proposal/bid stage through contract execution by reviewing and completing the necessary compliance, policy, insurance, and personnel-related forms and documents required to submit a bid package or induce contract execution. The PCAM will work closely with internal and external partners during the process and serve as the central point of contact. The PCAM will review all new contracts and agreements to ensure that language and expectations are consistent with the company's negotiated terms and conditions, industry standards, and internal policies. The PCAM will maintain organized notes and records using the company's tracking software to document progress through the execution of the contract. At which time, the PCAM will transition the executed contract to the Contracts Management Team.

Key Responsibilities:

• Attention to Detail: High proficiency in reviewing and proofreading a variety of documents with varying degrees of complexity.
• Communication: Strong verbal and written skills for negotiating and explaining basic contract terms.
• Time Management: Work independently. Organize and prioritize workload. Manage deadlines.
• Technical Proficiency: Experience with contract/workflow management software, Adobe, and Microsoft Office (Teams, Word, Excel, etc.). Proficient in Excel (formulas, calculations, percentages).
• Knowledge: Possesses a basic understanding of contract and finance terminology and standard business terms. Familiarity with government Consultant and Subconsultant contracts would be beneficial.
• Experience and/or Education: Minimum three years of relevant experience in a contract administration role or paralegal, preferably working or doing business with government entities and/or procurement.

Quest Corporation of America, Inc. (Quest)