HR Clerk

Human Resources Personnel ClerkPosition: Human Resources Personnel ClerkLocation: District OfficeSchedule: 6:00am-9:45am, Monday - FridayClassified Salary Schedule: PRI 11, $ 22.49 -$ 27.15 hourlyDeadline to apply: Tuesday, October 20, 2026Interview Date: Friday, October 23, 2026Job SummaryUnder the direction of the assigned supervisor, perform a variety of general duties in support of human resources operations and activities; serve as a technical resource and provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, policies and procedures.Essential FunctionsPerform a variety of general clerical duties in support of human resources operations and activities including typing, filing, duplicating and distributing materials; process a variety of forms and applications.Receive and direct telephone calls and visitors to appropriate personnel; provide information and assistance to personnel, staff and the public regarding a variety of personnel matters, such as promotional opportunities, position vacancies and personnel regulations, policies and procedures.Operate and monitor the functions of the substitute employee computer system; receive telephone messages and requests for certificated and classified substitutes; assign qualified certificated and classified substitutes to specified job assignments.Process and assist applicants with completing required forms and applications; log incoming applications; verify employment by phone and letter, verify credentials, employment history references and other information; establish and maintain employee files.Type letters, forms, memoranda, bulletins or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments.Operate a variety of office equipment including a copier, calculator, fax machine, computer and assigned software; arrange for equipment repairs as assigned.Prepare and distribute application packets for certificated and classified positions; set-up and maintain the job information as assigned.Input, update and access a variety of personnel records and information in assigned computer system.Communicate with District employees, job applicants, and the public regarding personnel rules, regulations, laws, policies, and procedures and District employment and job opportunities; recruit, schedule and process qualified individuals as substitutes and add the required information to the automated substitute database management system.Receive and log requests for certificated and classified substitutes; assign qualified substitutes to identified job assignments; monitor and record substitute assignments and refusals; respond to and resolve issues concerning staff absences and substitute assignments.Maintain related records and files of employee absences and placed substitutes; maintain substitute lists; notify appropriate personnel of changes in substitute status and shortage of substitutes as needed.Assure that certificated and classified personnel hold valid and appropriate employment clearances; advise appropriate personnel of clearances and maintain confidentiality of privileged and sensitive information related to personnel matters.Serve as a technical resource concerning site personnel, teachers and substitutes; initiate and answer telephone calls; respond to inquiries and provide information regarding absences, substitute assignments and information and related procedures.Perform related clerical duties including answering phones, serve as office receptionist, typing, filing, duplicating, and processing department mail as assigned; assist in preparing meeting notices.Process newly-hired classified or certificated employees and substitutes and orient them with personnel policies and District procedures as required; prepare related documents for processing new hires, promotions, and substitutes, and enter required information into computerized personnel/payroll system, and establish and maintain personnel files.Update personnel and payroll information in accordance with established schedules and timelines; compile, review, code, summarize, and record data, related to employee activities.Apply, interpret, and explain District policies, attendance system rules and other pertinent laws, regulations, and procedures.Prepare, type and process requisitions according to established guidelines; order, receive and maintain inventory of supplies and equipment in accordance with established guidelines; prepare work orders for repairs and estimates.Other DutiesPerform related duties as assigned.Knowledge OfGeneral personnel office functions, practices and procedures.Basic recruitment and staffing procedures.Modern office practices, procedures and equipment.Telephone techniques and etiquette.Basic record-keeping and filing techniques.Correct English usage, grammar, spelling, punctuation and vocabulary.Operation of a computer and assigned software.Oral and written communication skills.Interpersonal skills using tact, patience and courtesy.Ability ToOperate and monitor the functions of the absence management/ substitute system.Receive telephone messages and requests for certificated and classified substitutes.Assign qualified certificated and classified substitutes to specified job assignments.Work independently in utilizing a computerized system to establish and maintain data on employees and substitutes, producing required reports.Perform a variety of general clerical duties in support of human resources operations and activities.Answer telephones and greet visitors courteously.Prepare and maintain personnel records and files.Provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, policies and procedures.Learn applicable codes, laws, rules, regulations related to assigned personnel functions.Learn organizational personnel procedures and requirements.Distribute and screen employment applications and other personnel-related documents.Type or input data at 25 words per minute from clear copy.Operate a variety of standard office equipment including a computer and assigned software.Understand and follow oral and written directions.Establish and maintain cooperative and effective working relationships with others.Communicate effectively both orally and in writing.Complete work with many interruptions.EducationAny combination equivalent to: graduation from high school supplemented by business or personnel courses and one year of increasingly responsible clerical experience in a public personnel office or related setting.Licenses And Other RequirementsDistrict pre-employment assessment/performance examinations (Basic skills and Microsoft Office computer applications).Current typing certificate of 25 words per minute or more.Post offer physical examination and drug screen.Fingerprint clearance from the Department of Justice and FBI.Current X-ray or tuberculin skin test before employment and every four years thereafter.Physical DemandsDexterity of hands and fingers to operate a computer keyboard.Seeing to view a computer monitor and read a variety of materials.Hearing and speaking to exchange information.Sitting for extended periods of time.Bending at the waist, kneeling or crouching to file and retrieve materials.EnvironmentThis job is performed in Office environment with constant interruptions.Board Approved: January 14, 2020 Lemon Grove School District