Accounting Manager

Job Description

Job Description

Accounting Manager (Potential Controller Path)

Company: Reliant Coffee LLC

Location: Davie, FL

Status: Full-Time, Exempt

Salary: $68.000-$80,000 DOE

Reports to: COO

Job Summary

Reliant Coffee is seeking a hands-on, detail-oriented Accounting Manager to run our day-to-day financial operations at our Company based in Davie, FL (headquarters). This role is a fantastic opportunity for an ambitious accounting graduate or an experienced accountant looking to take ownership of a department and grow into a Controller-level role over time.

Working directly alongside our executive team, you will oversee the heart of our daily finances: managing Financial Statement preparation, full-cycle Accounts Payable (AP), supervising our Accounts Receivable (AR) & Collections staff, and overseeing inventory reconciliation from perpetual to weekly and month end physical counts. You will bridge the gap between daily bookkeeping and financial analysis to help drive our growth in the office coffee service industry.

Primary Responsibilities

• Accounts Payable (AP) Management: Oversee the fullcycle AP process, including vendor invoice verification, accurate QuickBooks coding, expense allocation, and timely payment processing. Optimize cash disbursements and resolve vendor discrepancies.
• Accounts Receivable (AR) Collections Supervision: Directly supervise AR personnel to ensure accurate customer invoicing, timely collections, and proper application of receipts. Review aging reports and establish escalation procedures for overdue accounts.
• Financial Reporting: Prepare monthly financial statements, business activity reports, and financial position forecasts. Ensure all reports meet GAAP standards. Review monthly financial trends to ensure accurate reporting of Financial Statements.
• Cash & Asset Management: Receive and record disbursements; manage all cash receipts (deposits of cash, checks, all ACH payments and wire transfers). Monitor cash flow and reserve levels to meet all operational requirements.
• MultiState Compliance: Coordinate with external partners and/or the CFO to ensure compliance with federal and state requirements across all operating regions (including tax and payroll nexus).
• Internal Controls: Maintain and enforce daily policies for budget administration, cash management, invoice approvals, and credit procedures to safeguard company assets.
• Staff Leadership: Monitor, evaluate, and mentor accounting and administrative staff (including direct AR Collection staff); foster a collaborative, efficient team environment.
• Vendor & Banking Relations: Maintain professional relationships with banking, insurance, and external accounting personnel to facilitate smooth financial operations.
Education & Experience
• Education: Bachelor’s Degree in Accounting, Finance, or Business Administration is preferred, but equivalent handson experience will be considered.
• Experience: 13 years of progressive experience in accounting or bookkeeping with some supervisory skills. We welcome sharp recent graduates with strong internship experience or accomplished bookkeepers/senior clerks looking to step up into management.
• Industry Knowledge (A Plus): Prior experience in Coffee, Food & Beverage, or Wholesale Distribution is preferred but not required.
• Core Knowledge: Foundational understanding of basic economic and accounting principles, general ledger structures, spreadsheet management, and previous knowledge of the use of QuickBooks.
Key Skills & Competencies
• Personnel Management: Ability to motivate, develop, and direct AR Collections and administrative staff, identifying the best ways to keep the team efficient, and customer friendly.
• Organization & Prioritization: Comfortable managing multiple daily deadlines (weekly AP check runs, billing cycles, weekly inventory reconciliations) alongside monthly close procedures and process goals.
• Problem Solving: Identifying billing discrepancies or cash flow bottlenecks and proactively working with the Executive team to resolve them.
• Communication: Ability to communicate clearly and professionally with internal management, local warehouse/delivery staff, and external vendors/clients.
Tools & Technology
• Accounting & Finance: Proficiency in QuickBooks, Sage, or similar ERP systems.
• Data & Analytics: Solid proficiency in Microsoft Excel (ability to use formulas, sort data, and create basic spreadsheets).
• Office Suite: Professional proficiency in Microsoft Outlook, Word, and PowerPoint.
• Custom Systems: Willingness to learn and adapt to our custom CRM and operational software integrations.
• AI Tools: Working with AI tools to make all processes more efficient a plus.
Work Context
• Impact of Decisions: Daily data accuracy directly impacts the organization's cash flow stability and financial reporting integrity.
• Pace & Environment: A fastpaced distribution environment requiring a selfstarter who enjoys a mix of independent work and team collaboration.
• Collaboration: High frequency of daily interaction with the COO, CFO, CEO and Regional/Local distribution teams.

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Note: Reliant Coffee LLC is an "at-will" employer. This job description is a summary of typical functions and is not an exhaustive list of all possible responsibilities. Duties may be modified to accommodate business needs to be decided upon by your direct supervisor.