Clerical/Admin - Administrative Assistant

Unit 9 - CSUEU - Technical Support Services 1 Job Search Category/Discipline Administrative 1 Time Basis Full Time 1 Workplace Type (Exclude Inst Fac) On-site (work in-person at business location) 1 Electronic Resources Administrative Specialist, Administrative Analyst/Specialist, Exempt I Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Associate Dean and serving as a member of the Collections and Technical Services team, the Electronic Resources Administrative Specialist (Specialist) performs specialized administrative, analytical, and program duties related to the electronic resource lifecycle, including license and renewal tracking, vendor communication, access troubleshooting, usage data collection and analysis, and workflow documentation for the University Library’s electronic resources. In addition, work involves participating in the development, alteration, implementation, and evaluation of administrative policies and procedures, while independently planning and conducting research, compiling data, and preparing and presenting reports with reliable conclusions and actionable recommendations. The Specialist contributes to the completion of broad and more complex projects and goals, often providing project leadership or representing the unit on key projects and events while supporting the effective stewardship of library collections and responsive service to students, faculty, staff, and other library users. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information. Key Qualifications This position requires a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two or more years of related experience. Experience working in an academic library and managing library electronic resources, including one or more aspects of the e-resource lifecycle such as acquisition, activation, access management, renewal, troubleshooting, assessment, documentation, or cancellation is highly preferred. Experience working in a consortial library environment with shared systems, collections, and e-resource management workflows; using collection assessment data (e.g., COUNTER reports, cost-per-use, overlap analysis, and renewal data) to support decision-making; and documenting workflows, improving procedures, providing training, and contributing to cross-functional projects is preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, personnel scheduling software, library automated systems product, ExLibris Alma, Primo, and PeopleSoft preferred. Salary and Benefits This is afull time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. The CSU Classification Step Range for this position is $5,274 - $7,684per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 3 ($5,488). This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information About Sonoma State University: Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Equal Opportunity & Mandated Reporting: The University is an Affine Employment Eligibility & Conditions: CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Education Code 89521 - Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for aminimum of 14 calendar days. Application Process & Accommodations: For questions related to the application process, please reach out to View email address on click.appcast.io . The ADA Coordinator is also available ( View email address on click.appcast.io ) to assist individuals with disabilities in need of accommodation during the hiring process. Annual Reports & Safety Information: Sonoma State University's Annual Security Report ( includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at View email address on click.appcast.io . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at View email address on click.appcast.io . Advertised: August 04, 2026 (9:00 AM) Pacific Daylight Time Applications close: Open Until Filled #J-18808-Ljbffr