Purchasing and Logistics Coordinator

Job Description

Job Description

Must haves:

• 3+ years in purchasing, dispatch, logistics, or construction administration
• Experience creating and managing purchase orders
• Experience working directly with vendors and managing lead times
• Ability to coordinate multiple orders, deliveries, and timelines simultaneously
• Experience in construction, building materials, manufacturing, or distribution
• QuickBooks, Excel, Outlook, and OneDrive experience
• Experience managing inventory and delivery schedules
• Experience coordinating with customers, vendors, and internal teams

Pluses:

• Window, door, millwork, or luxury home construction industry experience
• Inventory management experience
• Logistics or transportation coordination experience

Day-to-Day:

• Review estimates, takeoffs, drawings, and customer orders to ensure purchasing accuracy
• Create purchase orders in QuickBooks and place orders with window and door manufacturers
• Coordinate directly with sales, estimators, vendors, and customers to resolve order discrepancies
• Track lead times, shipment schedules, and delivery timelines while maintaining accurate purchasing records
• Receive and reconcile incoming shipments against purchase orders and update inventory records
• Coordinate delivery scheduling with customers and job sites, including payment verification and delivery readiness
• Maintain purchasing spreadsheets, inventory logs, and vendor documentation within OneDrive and QuickBooks
• Partner closely with the Estimator, Warehouse Manager, and Operations team to ensure projects stay on schedule