Assistant Property Manager

Job Description

Job Description

Position Summary

The Property Manager – Affordable Housing is responsible for the overall operations, regulatory compliance, and financial performance of one or more affordable and mixed‑income housing communities. This position ensures compliance with Low‑Income Housing Tax Credit (LIHTC) (IRS Section 42), HUD, Section 8, and other applicable federal, state, and local housing program requirements while maintaining strong resident relations and preserving asset value across a mixed portfolio.

Essential Functions

The essential functions listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Property Operations & Leadership

• Manage day‑to‑day operations of assigned properties, including leasing, maintenance coordination, vendor management, and resident services.
• Supervise, train, and evaluate on‑site staff to ensure compliance, performance standards, and quality customer service.
• Conduct regular property inspections to ensure compliance with HUD physical standards, local codes, and company expectations.

Affordable Housing & Compliance

• Ensure ongoing compliance with LIHTC, HUD, Section 8, and other applicable affordable housing programs.
• Oversee accurate completion of initial, annual, and interim income certifications, including income calculations, rent determinations, and utility allowances.
• Maintain complete, organized, and audit‑ready resident files with required third‑party verifications and documentation.
• Prepare for and manage regulatory audits, file reviews, and inspections conducted by housing agencies, lenders, syndicators, or investors.
• Identify, document, and resolve compliance findings and corrective action items within required timelines.

Leasing & Resident Relations

• Oversee leasing activities for mixed‑income communities, ensuring proper unit designation and adherence to occupancy requirements.
• Manage applicant screening, waitlists, and resident selection in compliance with Fair Housing and program guidelines.
• Address resident concerns, lease enforcement matters, and complaints in a professional, consistent, and timely manner.
• Ensure implementation and monitoring of Affirmative Fair Housing Marketing efforts.

HUD & Section 8 Administration (If Applicable)

• Coordinate with Public Housing Authorities (PHAs) for Housing Choice Voucher (HCV) participants.
• Ensure accurate processing of Housing Assistance Payments (HAP), rent reasonableness documentation, and voucher‑related inspections.

Financial Management

• Prepare, manage, and monitor annual operating budgets in partnership with ownership and asset management.
• Monitor rent collections, delinquency, subsidy payments, and accounts receivable.
• Review monthly financial statements and implement corrective actions as necessary.

Reporting & Documentation

• Submit required reports to ownership, asset managers, lenders, and regulatory agencies.
• Maintain accurate compliance, operational, and financial records in accordance with retention requirements.

Required Qualifications

• Minimum 3–5 years of property management experience in LIHTC and/or HUD‑regulated housing.
• Strong working knowledge of income certification, rent calculations, and compliance documentation standards.
• Experience managing regulatory audits and inspections in a mixed‑finance environment.
• Strong leadership, organizational, and problem‑solving skills.
• Proficiency with property management and compliance software platforms.

Preferred Certifications

• LIHTC Certification (C3P, HCCP, COS, or equivalent)
• HUD / Section 8 Certification
• CPM or ARM designation

Physical Requirements (ADA‑Compliant)

• Ability to sit, stand, and walk for extended periods during the workday.
• Ability to inspect residential units and common areas, including navigating stairs and uneven surfaces.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to communicate effectively in person, by phone, and via electronic communication.

Reasonable Accommodation Statement

The employer is committed to providing reasonable accommodation to qualified individuals with disabilities. If you need reasonable accommodation to perform the essential functions of the job, please notify Human Resources.

Equal Employment Opportunity Statement

The employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

 

Dress Code: Business Casual

As a representative of our community, RMC staff are expected to always maintain a professional appearance. Clothing must be clean, pressed, and free of logos or casual elements (e.g., jeans, sneakers, t-shirts). Personal grooming and hygiene should reflect a polished and professional image.