Accounts Payable Specialist

Accounts Payable Specialist

Fremont

A little about us Kidango (kidango.org) is an early learning nonprofit committed to setting every child on a path to thrive in kindergarten and in life. We believe that all children can reach their full potential if they and their families have access to the right opportunities and resources. As the largest child care provider in the San Francisco Bay Area, we provide thousands of children, especially those from low-income families, with safe, healthy, nurturing environments and relationships. Through our policy work, we aim to take our expertise beyond the children and families that we serve, and drive change in early childhood education at the local, state and federal levels. Our goal is to make sure all children have the social, emotional, and academic skills they need to learn, grow and realize their potential.

About The Role

Under general supervision this position will perform clerical, and some administrative work relating to the accounts payable system. Work involves processing, distribution and maintenance of invoices; checking balances and setting up financial records; preparing periodic and special reports; and financial forms processing. Work involves frequent internal and external contacts within well-defined procedures. Performs all other duties as assigned.

What You'll Be Doing

• Performs duties in specific area of accounting: accounts payable, general ledger, and A/P cost allocation management
• Maintains files and archives according to agency policy; must possess high level of organizational skills
• Performs a variety of general office work using standard office equipment
• Attends meetings as appropriate to job tasks or as directed by supervisor
• Works as a member of the agency team by promoting the mission and philosophy of the agency
• Provides excellent customer service to all staff, vendors, clients and contacts of the agency; ability to communicate effectively with all levels within the agency
• Maintains confidentiality of children, families and staff including Kidango's financial records
• Participates in activities that further professional growth of self. Able to work effectively with customers, internal and external to the agency; is able to work under pressure and in a fast paced environment with specific deadlines
• All other duties as assigned by supervisor
• Perform computerized accounts payable, including but not limited to the following:
• Process vendor's invoices and reimbursement requests for payments. Match invoices to purchase orders, verifies invoice approval, and ascertain that all proper documentation is attached.
• Code payables with general ledger account and reimbursement requests and project and program codes; enter invoices into the Financial Edge AP module.
• Run checks on approved invoices. Ascertain that all invoice documentation matches the checks issued. Maintain a continuous check register.
• Post AP batches (invoices and checks) into the General Ledger upon Managers approval.
• File all accounts payable checks, invoices, documents on a daily or a weekly basis.
• Maintain and update vendor files by payee categories (consultant or service providers, credit cards, staff reimbursements, regular vendors, etc.) in alphabetical sequence.
• Prepare 1099's annually
• Review and reconcile vendor's monthly statements.
• Process medical and dental billing
• Reconciles the Accounts Payable subsidiary ledger to the General Ledger on a monthly basis
• Compute and record accrued expenses monthly Participates in the account reconciliation and month-end closing processes
• Cross-train and perform other functions in the Finance Department as directed by the A/P Lead
• Provide excellent customer service to all staff, vendors, clients and contacts of the agency

Preferred Qualifications

• AA in Accounting and/or a minimum of 1-2 years related accounting experience required or equivalent combination of education and experience. BS in Finance or Accounting desired.
• General knowledge of accounting practices, including processing invoices for payment, journal entries, account reconciliation and analysis.
• Familiarity with accounting software is a plus (Kidango uses Financial Edge).
• Required intermediate skill level with Microsoft Excel.

Compensation

$38.85 - $38.85 USD

Additional Requirements

• Must pass a health screening and TB test
• Must pass background fingerprint clearance
• Must be 18 years or older
• The ability to lift up to 30lbs may be needed during some job duties
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions

Perks

• An opportunity to improve real lives, solve hard problems, and change the world
• Friendly, supportive, and adventurous environment with a team of engaged colleagues
• A comprehensive, industry-leading benefits package
• Opportunities to connect with and learn from colleagues and partners around the world

Drug-Free Workplace

We believe every employee has the right to work in an environment that is free from all forms of unlawful discrimination. Consistent with applicable laws, Kidango makes all decisions involving any aspect of the employment relationship without regard to race, color, religion, age, gender, sexual orientation, marital status, national origin, citizenship, the presence of any physical or mental disability of someone otherwise qualified, veteran status, genetic information, or any other status or characteristic protected by local, state, or federal law, other than those positions which are deemed ministerial in nature. Discrimination and/or harassment based on any of those factors are inconsistent with our philosophy of doing business and will not be tolerated. This policy of non-discrimination applies to all aspects of application procedures, hiring, advancement, transfers, reductions in force, discharge, compensation, training, or other terms, conditions and privileges of employment.

EEO

A diverse and inclusive workplace where we learn from each other is an integral part of Kidango's culture. We actively welcome people of different backgrounds, experiences, abilities and perspectives. We are an equal opportunity employer and a great place to work. Join us and help us achieve our mission!

If you need assistance or accommodation to complete your application, please contact our recruitment team at View email address on click.appcast.io. We're happy to support you through the process.