Medical Office Assistant

Job Title: Medical Office Assistant

Job Description

The Medical Office Assistant provides essential administrative support in a clinical setting, ensuring that daily operations run smoothly and efficiently. This role involves working closely with clinical staff and patients, performing data entry, and supporting a variety of office functions in a fast-paced medical environment. A high school diploma or GED is required, and no professional license is needed.

Responsibilities

• Provide comprehensive administrative support to the medical office, including managing paperwork, forms, and patient documentation.

• Perform accurate and timely data entry into electronic systems to support patient care and office operations.

• Support clinical and administrative staff by coordinating daily office activities and assisting with general office tasks.

• Maintain organized records and files to ensure easy retrieval of patient and office information.

• Collaborate effectively with team members and contribute to a positive, cooperative work environment.

• Manage multiple tasks simultaneously while maintaining attention to detail and meeting deadlines.

• Assist with patient flow by helping coordinate schedules, visits, and communications as needed.

• Adapt to different specialties and workflows when floating between locations, ensuring consistent support across departments.

Essential Skills

• High school diploma or GED.

• Strong administrative support skills in a medical or office environment.

• Ability to perform accurate data entry and manage electronic information.

• Proven ability to work effectively as a team player.

• Strong organizational skills with the ability to keep information and tasks well structured.

• Ability to multitask and prioritize responsibilities in a busy setting.

• No professional license required for this role.

Additional Skills & Qualifications

• Experience with EPIC electronic medical record system preferred.

• Prior experience in a medical office or healthcare setting is beneficial.

• Strong communication and interpersonal skills when working with staff and patients.

• Comfort working across different specialties and adapting to varying office routines.

Work Environment

This role is based within outpatient medical practices, with one position stationed in a family medicine office and another position floating between specialties in Westport and Fairfield. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., offering a consistent daytime workweek. The environment is professional, team-oriented, and patient-focused, with regular interaction with clinical staff and patients. Work is primarily performed in standard medical office settings, using electronic systems such as EPIC and other office technologies to support daily operations. Dress is expected to be professional and appropriate for a clinical office environment.

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Job Type & Location

This is a Contract to Hire position based out of Westport, CT.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Westport,CT.

Application Deadline

This position is anticipated to close on Sep 15, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.