Compliance Specialist

Join a leading real estate technology platform, partnered with Aquent, where your expertise will directly contribute to maintaining regulatory excellence and ensuring seamless operations across a dynamic, fast-paced environment. This pivotal role allows you to make a significant impact by safeguarding the organization’s adherence to complex state and federal regulations, directly influencing the integrity and efficiency of our business practices.

About the Company

Our client is at the forefront of the real estate technology industry, dedicated to transforming how people find and experience homes. They are a service-oriented organization committed to upholding the highest standards of legal and regulatory compliance across all business practices, ensuring they operate with integrity and trust.

The Opportunity

We are seeking a dedicated Compliance Specialist to join a team focused on legal and regulatory adherence. In this role, you will be instrumental in navigating the intricate landscape of real estate licensing, ensuring that all company and individual licenses meet state and federal requirements. Your meticulous research, analytical skills, and proactive approach will directly support business operations, mitigate risks, and uphold the company’s reputation for compliance excellence. You will be a key player in a team that values precision, diligence, and a commitment to maintaining a robust regulatory framework.

Responsibilities

• Conduct thorough research on licensing topics with state real estate commissions and regulatory agencies.
• Analyze brokerage and individual license requirements and ensure compliance with state regulatory guidelines.
• Maintain, monitor, and update data in an internal licensing management system for individual and company license work.
• Pull and administer licensing reports for compliance teams, management teams, and business stakeholders.
• Coordinate communication with state real estate commissions, designated brokers, and internal stakeholders regarding licensing matters.
• Complete license verification checks with state agencies and escalate exceptions to management.
• Reconcile expenses related to license applications, renewals, and general license maintenance.
• Complete administrative tasks such as ordering licensing documentation from state real estate commissions.
• Submit new license, reciprocal, amendment, renewal, and surrender filings via state real estate commission portals.
• Review and advise licensees on requirements for new and reciprocal licenses, including broker agreement execution.
• Monitor licensee rosters and ensure upcoming renewal and continuing education deadlines are met.
• Facilitate and complete documentation signings with designated brokers and individual licensees during onboarding and renewals.
• Multitask and work independently to deliver high quality service and results in a dynamic environment.

Must-Have Qualifications

• At least 5 years of experience handling real estate brokerage licensing, compliance, or equivalent experience in a regulated industry.
• Ability to understand the regulatory framework and industry practices applicable to real estate brokerage licensing at both the individual and entity level.
• Excellent interpersonal, written, and verbal communication skills.
• Experience with exposure to confidential information and an understanding of the importance of maintaining such confidentiality including legal, financial, and personal information.
• Proven analytical ability and initiative.
• Strong organizational skills and attention to detail.
• Experience in document management and electronic record keeping.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced dynamic environment.
• Proficient within the Microsoft and Google suites.

Nice-to-Have Qualifications

• Bachelor’s Degree preferred.
• Experience with state real estate commission portals, Airtable, and/or DocuSign preferred.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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