Behavioral Health Program Manager

Title: Behavioral Health Program Manager
Reports to: Clinic Director
Status: Eempt/ Salaried / Full-Time / In-person
Location: In-person in Antioch and Richmond, CA.
Pay: $120,000 yearly salary

Our Mission and Vision

The Brighter Beginnings mission is to “support healthy births and successful development of children by partnering with parents and helping to build strong communities”. Their mission gains its strength from our core belief that, “Every family matters, and every child deserves a happy, healthy future.”

Our History

Brighter Beginnings is a 501c3 nonprofit organization and has been responding to the needs of families in resource-poor neighborhoods since 1984 when our work began in response to the alarming differences in mortality and illness rates among African American babies compared to other children.

Brighter Beginnings has grown into a respected and well-connected organization with locations in Oakland, Richmond, Bay Point, and Antioch. We have a multi-cultural, bi-lingual staff of passionate and committed family-service professionals; in fact, many of our staff came to this work because of the challenges they faced in their own families.

About the role

The Behavioral Health Program Manager oversees the administrative work of assigned Mental Health Clinicians and MFT or MSW Social Work Interns as post-master’s interns. Provides supervision and training, and assists with planning, organizing, and coordinating activities of designated project(s) to ensure that goals and objectives of projects(s) are accomplished within quality assurance standards, prescribed time frame, and funding parameters. In addition, the Behavioral Health Program Manager provides clinical services. Their caseload will vary depending on the number of staff on the team. Provides overall management of the program, contract monitoring, and program development. Upholds the mission of the organization by assuring the delivery of mental health services, provides patient satisfaction, and is cost-effective while promoting a fiscally sound organization.

Candidate Requirements

• LCSW or LMFT is required, with two years of experience post-licensure and eligible to supervise other Clinicians.
• At least 2 years of Clinical experience post licensure.
• Demonstrated ability to keep accurate and complete charts, client records, required data forms and processes.
• Demonstrated ability to perform additional duties such as facilitating client support groups, individual or group counseling, child development activities and/or training.
• Demonstrated ability to represent the agency in a professional manner with collaborative groups.

Preferred experience/skills

• Management or supervisorial experience is strongly preferred.
• Experience using spreadsheets, EHR system, g-suite (google drive, word, sheets)
• Clinical experience with clients of All ages
• Community mental health experience delivering services to those with moderate to severe symptoms
• Bilingual in Spanish

Responsibilities

• Supervise 3 clinicians in 2 different sites and carry your own caseload of patients 60% of your time. You will work 3 days seeing patients on site and work 2 days doing supervision and Administrative tasks on site working in both our Richmond and Antioch sites. Meet the requirements as determined by the Board of Behavioral Sciences to supervise assigned staff such as Behavioral Health Clinicians, unlicensed Behavioral Health Clinicians, MSW or MFT interns.
• Provide day-to-day administrative supervision to assigned staff in accordance with the organization’s policies and applicable laws for signature of delivered services.
• Conduct the interviewing and hiring of mental health professionals. Provide training to new employees; plan assign and direct work appraisals/performance; reward and discipline employees; address complaints and resolve problems.
• Ensure that clinical services meet or exceed Medi-Cal requirements via quality assurance review for assessments and treatment plans, progress notes, dates, documentation, and billing which includes:
  • Weekly reviewing of all progress notes on our electronic health record (EHR) EClinicalWorks
  • Reviewing, training, and oversight of Treatment Plans
  • Reviewing and tracking pertinent dates for required documentation.
  • Reviewing and maintaining case assignments and billing in accordance with the County contract.
• Coordinate clinical supervision for staff with appropriate licensed people when needed.
• Lead weekly Team meeting and group supervision for licensure hours with all direct service staff.
• Attend county-wide meetings/trainings as indicated to stay current on the latest documentation standards and related contract requirements.
• Work collaboratively with other Directors and Managers to ensure the success of agency programs.
• Attend Management Team Meetings.
• Manage HRSA requirements for the Behavioral health program requirements.
• Manage Audit activities and corrective action plans.
• Manage training activities for the program, including the provision of direct training, and managing of bringing in outside trainers/trainings.
• Interface with County Contract Managers, Quality Assurance staff, and other county staff when needed. Attend all provider and collaborative meetings.
• Participate in the writing and creation of Requests For Proposals as needed to maintain and grow funding.
• Build collaborative relationships with counterparts at similar agencies.
• Provide Mental Health consultation to other programs within Brighter Beginnings when needed.
• Manage contract utilization on a monthly basis and provide supervision to clinical staff around billing. Create Performance Improvement Plans when performance is below expectations.

Quality of care

• Maintain an average schedule of 8 patients per day on your clinical day.
• Ensures staff in the Behavioral Health Department receive updates on best practices.
• Review any medical records as requested by providers for quality care and treatment issues.
• Maintain patient confidentiality in accordance with HIPAA regulations.
• Report concerns regarding quality assurance or practice issues to the CEO, Medical Director, and other managers.
• Establish and maintain understanding and cooperation with local organizations toward effective community health.

Productivity standards

• Coordinate with management for office coverage.
• Participate in quarterly clinical chart review studies in order to enhance patient outcomes.
• Provide direct leadership for Quality Assurance, Utilization Review, and Advisory Committees.

Administrative duties

• Work in coordination with the Clinic Director and management in planning programs and administering the clinics.
• Review and collaborate on all practice protocols for Behavioral Health and clinic policies and procedures.
• Plan and conduct in-service training programs for staff.
• Participate in staff meetings, planning meetings and other meetings, as needed.

Fiscal soundness

• Assess productivity standards in collaboration with the CEO, CFO, and other management.
• Interfaces with administrative staff concerning the creation and dissemination of Behavioral Health productivity reports at least quarterly, addressing deficits.
• Ensures staff are adequately trained on billing and coding procedures, and assessed and updated at least twice yearly.

Special ADA Requirements

1. For the purposes of ADA, the “Responsibilities” and “Qualifications” are essential job functions.
2. Work is normally performed in a typical interior/clinic work environment, with typical office noise and other disruptions.
3. Limited physical effort is required.
4. Both standing and sitting are required, with half of the job time spent sitting. Approximately three-quarters of the time is spent using a computer keyboard.
5. Various types of equipment/supplies are used to accomplish the job requirements and include, but are not limited to medical equipment, pens, pencils, calculators, computer keyboards, telephone, printers, etc.
6. Required to drive to other work sites for meetings, conferences, etc.

Benefits

• 100% employer-paid health, dental, vision, life, and disability insurance!
• Competitive wages and friendly environment
• Two weeks of vacation (increase after 1 year of employment)
• 13 paid holidays
• Sick leave accrual
• Optional employee-paid dependent health coverage
• 403b retirement account with matching
• Flexible Spending Account (FSA)
• Employee Assistant Program (EAP)

Brighter Beginnings is an Equal Opportunity Employer committed to diversity and inclusion. At Brighter Beginnings, employment decisions are made regardless of sex, gender identity or expression, sexual orientation, race, ethnic origin, color, creed, religion, national origin, citizenship, age, marital status, physical or mental disability, genetic information or ancestry, protected Veteran or military status, or other characteristics protected by law.

If you require alternative methods of application or screening, you must approach the employer directly.

All applicants that are offered a conditional offer of employment will need to complete a background check. For positions with client/patient contact, you must have a TB clearance and a physical assessment by a physician of your ability to complete job duties. Additional requirements are an immunization records (including MMR, Hep B, Varicella, TDAP, Covid-19). All positions require applicants to have a valid California driver’s license, be listed under car insurance as a driver, and a clean driving record (as defined by our insurance carrier).