Executive Assistant / Scheduler

Executive Assistant / Scheduler

Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon. This role operates at the center of Marine Corps enterprise decision-making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high-tempo, high-visibility environment and brings experience supporting DoD SES or Flag/General Officers.

You will serve as a trusted front-office partner responsible for ensuring the Director's time, engagements, and office operations are executed with precision.

Executive Scheduling & Calendar Management

• Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders
• Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules)
• Prioritize competing requirements and ensure leadership is fully prepared for each engagement

Meeting & Engagement Support

• Coordinate and execute meetings, briefings, and events, including:
• Agenda development and logistics
• Read-ahead materials and briefing books
• Secure spaces, AV, and visitor access
• Track actions, taskers, and follow-ups to completion
• Prepare and quality-check executive correspondence, memos, and briefing materials

Travel Coordination (DTS)

• Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)
• Build detailed itineraries and trip books
• Coordinate last-minute changes and ensure compliance with travel regulations

Front Office & Administrative Operations

• Serve as the primary point of contact for internal and external stakeholders
• Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)
• Coordinate visit requests, clearances, and escort requirements
• Maintain organized records, files, and executive documentation

Office Management & Daily Operations

• Support day-to-day office operations including:
• Supply management and workspace coordination
• Security and access procedures
• Coordination across HQMC staff sections
• Enable smooth execution of the Director's operational priorities

What You Need to Succeed (Minimum Requirements):

• Active DoD Secret Clearance
• 3+ years of experience supporting senior leadership in a DoD or Federal environment
• Demonstrated experience supporting SES, Flag, or General Officers
• Advanced experience with:
• Executive calendar management and scheduling
• Defense Travel System (DTS)
• Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Strong understanding of DoD administrative, correspondence, and security processes
• Comfortable going into the office 5 days a week

Ideally, You Also Have (Preferred Qualifications):

• Prior experience working in the Pentagon or HQMC
• Familiarity with task management systems (TMT, CATMS, or similar)
• Experience preparing executive-level briefing materials and read-aheads
• Bachelor's degree (or equivalent experience)

Key Skills & Attributes

• Exceptional organizational and time-management skills
• Ability to operate in a fast-paced, high-demand executive environment
• Strong judgment and ability to prioritize competing requirements
• Professional presence and ability to interact with senior leaders
• High level of discretion handling sensitive and classified information
• Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)

Why Spry Methods At Spry, we bring senior-level expertise and small business agility to mission-critical environments. Our teams operate directly alongside federal leadership, delivering results that matterfrom HQMC enterprise operations to DoD-wide transformation efforts. In this role, you won't just manage a calendaryou will enable decision advantage at the highest levels of the Marine Corps.