Senior Coordinator, Philanthropic Strategy Team - University Advancement

Position Summary Scheduled Hours: 37.5 The Senior Coordinator, Philanthropic Strategy Team supports the two Associate Vice Chancellors (AVCs) within the Philanthropic Strategy team. The Senior Coordinator oversees reporting and administrative support, travel management, interview scheduling, project management, meeting logistics, and creating, updating, and distributing multiple monthly, quarterly, and annual reports and data related tasks, some of which may be confidential in nature. The Senior Coordinator plays a critical role in supporting the Philanthropic Strategy Team leadership and provides necessary and timely information for effective decision‑making by the Associate Vice Chancellors. The Senior Coordinator reports to the Senior Manager of Support Services for Philanthropic Strategies and will often work in partnership with administrative support staff within both UA and offices of school deans and priority offices. Job Description Primary Duties & Responsibilities Serve as coordinator for the planning and implementation of efforts within two distinct groups of teams for which the AVCs have oversight within Philanthropic Strategy, including managing several complex projects. Efforts include scheduling and monitoring all aspects of the interview process for recruiting positions that report to the AVCs. Works closely with other senior leadership support staff to ensure project deadlines are met and responses are well‑coordinated and well‑executed. Works closely with leadership on department‑wide projects, meetings and logistics, and team‑building activities. Serves as a resource for the AVCs in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support the goals of Philanthropic Strategy. Provide high‑level support to both Associate Vice Chancellors for Philanthropic Strategy, serving as the vital communication link to and from the office when the AVCs are away from the office. Discern between critical needs and those that can wait and communicate appropriately. Create and maintain multiple reports for the AVCs and leadership for Philanthropic Strategy. Reporting may involve submitting metrics, data requests, formatting raw data, compiling, and storing tables in an accessible or confidential location for appropriate parties. This includes monthly, quarterly, annual, and other reports as needed. Perform other duties as assigned. Working Conditions Normal office environment Occasional work at on‑ and off‑campus St. Louis‑based university events After hours work as needed Physical Effort Typically sitting at a desk or table Equipment Office equipment Education and Qualifications Required Qualifications: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Work Experience: Relevant Experience (2 Years) Skills: Complex Systems, Confidentiality, Database Management, Deadline Management, Detail‑Oriented, Event Management, Event Planning, Learning Quickly, Material Preparation, Meeting Organization, Microsoft Office, Multitasking, Office Management, Oral Communications, Organizing, Professional Etiquette, Project Management, Relationship Building, Scheduling, Time Prioritization, Written Communication Driver’s License: A driver’s license is not required for this position. Preferred Qualifications: No additional education unless stated elsewhere in the job posting. No additional certification/professional licenses unless stated elsewhere in the job posting. No additional work experience unless stated elsewhere in the job posting. Preferred Qualifications A deep appreciation for and an ability to successfully articulate the mission and aspirations of Washington University. A desire to play a meaningful role in the University’s community and to share in the community’s commitment to research and education. Grade and Salary Range Grade: G10‑H. Salary Range: $25.47 – $39.49 per hour. EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr