Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join a team in Fort Wayne, Indiana in a contract-to-hire capacity. This position is ideal for someone who enjoys a variety of accounting and administrative responsibilities and is comfortable serving as the first point of contact in a professional office setting. The role is fully onsite in a quiet office environment, working Monday through Friday from 8:00 AM to 5:00 PM.

The successful candidate will support daily accounting operations while also assisting with front desk and administrative functions. This opportunity offers a blend of accounting, customer service, and office support duties for someone who is organized, detail-oriented, and dependable.

Responsibilities:

• Process vendor invoices accurately, assign proper coding, and prepare items for timely payment.
• Support accounts receivable activities by recording payments, tracking outstanding balances, and maintaining customer account records.
• Assist with payroll-related administrative duties to help ensure accurate and timely processing.
• Reconcile bank activity and review financial records to identify and resolve discrepancies.
• Maintain accounting records and update financial information within QuickBooks and other internal systems.
• Greet visitors, answer and direct incoming phone calls, and provide a professional front desk presence.
• Receive, sort, and distribute mail, packages, and office correspondence.
• Assist with scheduling, filing, data entry, and other general office administrative tasks.
• Respond to inquiries from customers, vendors, and internal staff regarding invoices, payments, and account information.
• Help maintain an organized, efficient, and welcoming office environment.

• Previous experience in an accounting support, accounting clerk, accounting assistant, administrative assistant, or office support role.
• Working knowledge of accounts payable, accounts receivable, and basic payroll functions.
• Experience with invoice processing, account reconciliations, and financial recordkeeping.
• Proficiency with QuickBooks or similar accounting software.
• Strong customer service and communication skills with a professional phone demeanor.
• Ability to manage front desk responsibilities while balancing accounting and administrative tasks.
• High level of accuracy, organization, and attention to detail.
• Dependable work ethic and ability to work onsite in a quiet office environment from 8:00 AM to 5:00 PM, Monday through Friday.