Administrative Assistant

Administrative Assistant

Visium Resources has been asked to identify qualified candidates for this Administrative Assistant position located in Greenville, SC. This position is a contract hire opportunity which is expected to be on-site for a duration of one year with possible contract extension.

Job Description:

The selected Administrative Assistant will provide essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations. This role involves general secretarial support, document preparation, filing, scheduling meetings, managing calendars, making travel arrangements, handling mail, maintaining office supplies, and operating office equipment.

Responsibilities: Provide general secretarial support to several principals, assisting with administrative tasks as needed. Prepare documents using Microsoft Office, ensuring accuracy and adherence to organizational standards. Handle inquiries in a professional manner, directing inquiries to the appropriate individuals. Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality of information. Schedule meetings, interviews, and appointments, manage calendars using MS Outlook, and coordinate logistical arrangements. Make travel arrangements for staff members, including booking flights, hotels, and transportation as required. Sort and deliver incoming and outgoing mail, ensuring timely distribution and processing. Order and maintain office supplies, ensuring adequate inventory levels and cost effectiveness. Operate office equipment, ensuring proper functionality and maintenance.