Purchasing Specialist I

Purchasing Specialist I

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.

The UHS Corporate Supply Chain Department is seeking a dynamic and talented Purchasing Specialist I. The Purchasing Specialist I demonstrates knowledge of all vendors and contracts for which responsibility is assigned. Ensures consistent contract compliance. Develops relationships with and ensures excellent customer service to key UHS customers who will use the products and services. Creates vendor purchase orders and transmits orders to vendor via Electronic Data Interface (EDI), telephone, internet, e-mail, and fax. Notes confirmations, expected receipt dates and backorders on the Purchase Order. Expedites all orders through receipt at requesting location. Processes all price discrepancies with Accounts Payable, utilizing EDI confirmation; GPO and UHS contracted pricing information. Exercises purchasing delegation of authority up to $25,000.

Key responsibilities include:

• Processes requisitions into purchase orders; purchases products and services for the acute care, sub-acute care and clinic sites within the UHS organization.
• Ensures pricing is accurate and confirms expected delivery date with vendor.
• Communicates delivery information to requestor and facility supply chain department.
• Reviews open order report and expedites orders to ensure delivery requirements are met.
• Reviews quotes; determines contract prices; follows up on orders placed; verifies delivery; and approves payment.
• Confers with vendors and analyzes vendor's operations to determine factors that affect prices and deliveries.
• Works through any invoice discrepancy and resolves issues within the acceptable turnaround times.
• Searches for cost reduction or process improvement opportunities without direct instruction.
• Ensures that contract approval is completed prior to purchase order issuance.
• Maintains files of supporting and appropriate documents.
• Performs other duties as assigned / required

Qualifications Position Requirements:

• High School Diploma with 1-3 years of related experience.
• Bachelor's degree in Supply Chain may be considered in lieu of the minimum experience requirement.
• Knowledge of Microsoft Word, Excel, Sharepoint and an automated Supply Chain system required.
• Demonstrated commodity/vendor management expertise required.
• Excellent organizational skills.
• Effective interpersonal skills to interface with a broad range of end users and vendors.
• Ability to interpret verbal and written information and instructions.
• Ability to work under strict time constrains and to manage multiple priorities.
• Ability to solve problems and work as part of a team

This opportunity provides the following:

• Challenging and rewarding work environment.
• Growth and development opportunities within UHS and its subsidiaries.
• Competitive compensation.
• Excellent Medical, Dental, Vision and Prescription Drug Plan.
• 401k plan with company match.
• Generous Paid Time Off.