Media Coordinator

Location: Hybrid, 3 days in-office, Portland, MEEmployment Type: Full-time hireDescriptionCampfire Consulting is a media strategy agency built on purpose, transparency, and performance. As a certified B Corp and 1% for the Planet member, we partner with brands and organizations that care deeply about how their message shows up in the world and how their media dollars move both their business and our culture forward.We're looking for a Media Coordinator to keep client work organized, support the execution of platform setup & troubleshooting, and triage & support ad hoc client tasks include data pulls and pacing updates. You'll support client status meetings, manage tasks in our project management system, and support linear media vendors, trafficking, and our agency partnerships.This is a role for the type of person who naturally color codes their calendar and makes check lists for the satisfaction of checking boxes. They should enjoy working with clients and feel comfortable setting expectations and holding clients and senior team members accountable to timelines and commitments. You have familiarity with paid search and social platforms and feel comfortable learning new technology on the fly. You'll work closely with our Managing Director and client services team. The role is designed to grow into a Media Account Manager position, and we'll invest in training and mentorship to get you there.What You'll DoFacilitate client status meetings, capture decisions and next steps, and track them to completion in our project management systemHelp set client expectations in line with our scopes of work and SLAs, and flag requests that fall outside scopeSupport linear media vendor management, including insertion orders, traffic instructions, creative delivery, and makegoodsSupport search and social platform setup, ad operations, and troubleshooting when platform challenges arise. Coordinate with agency partners and track interagency tasks so deliverables and deadlines are metKeep team members on schedule and follow up on open items across your book of businessDocument workflows and keep existing process documentation current so processes stay clear and followedWork with the Managing Director and client services team on process improvements and automations that reduce manual workSupport media plan build-out, pacing checks, and reporting in Excel and Google Sheets as neededSupport projects beyond your core accounts when neededHow We Measure SuccessStatus meetings run on time, with notes and next steps sent promptlyTasks in our project management system are thorough, current, assigned, and closed out on scheduleClient requests are handled within scope and SLA, and out-of-scope asks are flagged earlyLinear orders, traffic, and vendor communications are accurate and on timeSearch and social platform roadblocks are triaged and removed in order of priorityPartner and interagency deliverables arrive when expectedProcess documentation is complete, current, and used by the teamSteady growth in client relationship skills and media knowledgeWhat We're Looking For1 to 2 years of experience in an agency, media, or client services roleSome exposure to paid media, with a preference for a mix of linear and digital media buyingStrong Excel skills for tracking, pacing, and reportingPrevious experience working in project management platforms such as ClickUp, Asana, or MondayStrong organization and project management skills, and enjoyment of keeping work on trackComfort speaking up in client meetings and holding clients and senior team members accountableClear, timely written and verbal communicationInterest in process, documentation, and finding ways to automate repetitive workA desire to grow into a Media Account Manager role on a small team with room for advancementFamiliarity with Google Sheets, GA4, or ad platforms is a plusBenefitsWe believe in taking care of our people so they can take care of the work. The following benefits are included with this role:Hybrid work environment with three days in our Portland, ME office (Tuesday to Thursday) and remote or in-office Mondays and FridaysFlexible PTO and company holidays, including a paid week off between Christmas and New Year'sHealth insurance (medical, dental, vision)401(k) with company match (following first 3-months)Paid volunteer time to support causes you care aboutProfit-sharing opportunities based on agency performanceParental leave and flexible schedules for caregiversDreaming of a Life in Maine?We're building something special up here in the northeast corner of the country. A media agency with national ambitions, grounded in the people, creativity, and quality of life that make Maine such an incredible place to call home.If you've been dreaming about making the move, we'd love to talk. We're open to helping cover a portion of relocation expenses for the right candidate. Come help us put Maine on the map as a hub for great media thinking, and enjoy everything this little corner of the world has to offer along the way.
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