STAFF ASSISTANT

Staff Assistant - 64001335This is an independent position that provides operational support for the Florida Department of Health in St. Johns County (FDOH-SJC) Administration as well as other departments. This position requires coordination and communication between all areas of FDOH-SJC. Serves as the frontline staff person to greet visitors into FDOH-SJC and the Administration Department. Duties include but are not limited to:Answering phones and assisting visitorsProviding excellent customer service in-person and on the phoneCompleting data entry dailyRunning reports as requestedCompleting proper procedures for package and mail receipt as well as distributing to the appropriate department of FDOH-SJCPreparing outgoing mail per procedureLogging medications that are received and notifying clinical staffProcessing Form DH 680, Florida Certification of Immunization request and entering dataAssisting with the preparation of documents for reports and grand deliverablesMaintaining an effective, up-to-date record retention/filing system for AdministrationAssisting the Finance and Accounting Department with administrative support tasksPreparing check/cash mail for FDOH-SJC while ensuring accountability and proper distributionProcessing monthly vehicle logs mileage/fuel and department usage for each FDOH-SJC vehicleMaintaining Purchase Orders binder for receiving accuracyReceiving items purchased for all departments, confirming quality and completeness, processes invoices/packing slips per proper procedures and receives items in appropriate online systemLogging all interoffice checks received from State of Florida Central Office for Accounts PayableAssisting the Women, Infants, Children (WIC) departments with administrative support tasksChecking daily FL Wise for staff compliance access monitoring report and enter data in WIC spreadsheetVerifying training codes in appropriate training system are correctly identified in staff training logCollating WIC reports in the appropriate bindersCreating new WIC client packetsCreating Farmer's Market brochuresAssisting the Ryan White Program with administrative support tasksScanning confidential client documentation, new intakes or updated registration forms into the appropriate system(s)Uploading data/documents into appropriate system(s)Returning and handling documentation appropriately to ensure confidentialityTracking data per requestPerforms support functions for all FDOH-SJC departmentsWorking with clients and vendorsAssisting with projectsParticipating in meetings and trainingsCompleting meeting minutesPerforms other duties as assignedRequired Knowledge, Skills, and Abilities:Knowledge of administrative practicesSkilled in time management and multitaskingSkilled in computer usage and Microsoft Office productsAbility to plan, organize and coordinate work assignmentsAbility to provide excellent customer serviceAbility to communicate effectivelyQualifications:Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): valid Florida driver's licenseOther job-related requirements for this position: Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.Working hours: (A) Daily from 8:00 to 5:00 (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) This position requires daily in-office or field work.The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit .Location: ST AUGUSTINE, FL, US, 32084