Field Unit Local Authority (FUL) - Administrative Support Assistant (OA)

Job Duties

Performs various clerical and administrative support tasks involved with records management. Maintains and/or updates logs, spreadsheets, and/or databases that track park or program information.

Submits micro-purchase requests for the park or program office. Receives acquisition requests from employees, reviews them for accurate account numbers, object codes, justification etc. before sending to the Contracting Officer. Promptly submits payments on all invoices.

Serves as property clerk for the park or program office. Maintains the park's property inventory records ensuring all property is properly numbered and accounted for. Assists with disposal of excess property in accordance with applicable procedures. Assists supervisor in the annual inventory of property. Issues keys and badges to employees.

Serves as housing clerk for the park or program office. Maintains the park's housing records. Collects rents and other housing charges.

Performs accounting, budget, or financial management support duties related to recurring or standardized transactions such as purchase orders, payroll transactions, travel vouchers, charge card reconciliations, utility payments, etc. Inputs a range of standard information or adjustments in the automated financial or accounting system.

Prepares payroll for employees. Inputs and/or validates employee time and attendance data in the automated payroll system. Ensures payroll is appropriately certified and released according to specified time schedules. Answers routine employee questions concerning pay, hours of duty, and leave.

Serves as the office receptionist and answers the telephone and greets visitors. Provides general information and directs visitors to appropriate personnel for specific information.