Customer Engagement Specialist

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion. Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year. The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students—helping them start their educational journeys, persist, and succeed. The Customer Engagement Specialist will be a key member of the SSC team, responsible for tracking and responding to external (i.e., vendors, other agencies, etc.) and internal (i.e., colleges, employees, staff, etc.) customers’ inquiries. Disability Inclusion In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io. Responsibilities Answer all incoming phone calls from end‑users, vendors, and business partners. Ensure excellent service with external and internal customers. Exhibit strong problem‑solving skills. Participate in continuous improvement initiatives. Performance Improvement Ensure regulatory compliance. Review performance of Customer Engagement Specialists. Improve the skills of specialists (and quality of calls). Identify and improve operational efficiencies. Required Skills Strong written and verbal communication skills. Strong problem‑solving skills. Good organization and time‑management skills. Efficient typing and data entry skills. Skill and ability to work in a fast‑paced, highly dynamic environment. Strong phone skills, including soft skills and active listening skills. Excellent interpersonal and communication skills. Customer focus and adaptability to different personality types. Abilities Multi‑task, set priorities, and manage time effectively. Provide a high level of professionalism. Work as a team with other members of the group to collaborate on solutions. Be resourceful and proactive in dealing with issues that may arise. Communicate cross‑functionally across all levels. High levels of integrity and issue resolution ownership. Work effectively with a wide range of constituencies. Minimum Qualifications Considerable experience in a customer support role. Experience utilizing multiple computer programs simultaneously. Experience researching and resolving complex requests from customers. Experience answering and directing phone calls. Additional Considerations Customer service experience in state government and/or higher education. Multi‑year work experience in a contact center or call center environment. Experience with Salesforce or related ticket repositories. Process improvement experience. Experience handling escalated calls/situations through to resolution. Employment Terms Hiring Range: $37,000 - $42,200. Full‑Time. Work Schedule: Monday – Friday 8:00 AM – 5:00 PM. Telework options are subject to change based on business needs. Hybrid telework schedule requires 2 days in the Daleville office and 3 days remote. EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E‑Verify Statement VCCS uses E‑Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes. #J-18808-Ljbffr Virginia Community Colleges