Admissions and Records System Analyst

Admissions and Records System Analyst Position Information Position Title - Admissions and Records System Analyst Position Type - Classified Full Time Percentage Employee - 100% Number of Months Assignment - 12 Starting Date - As soon as possible Current Work Schedule - Monday – Friday 8:00am – 4:30pm. Days and hours of employment may change depending on District needs. Salary Range - 36 Salary - $6,516.04 – $8,341.27 monthly. Successful candidate will start at step 1 except in cases where District deems appropriate. FLSA - Non-Exempt Location - Main Campus Department - Admissions and Records (Dept) Open Date - 10/09/2026 Closing Date - 10/23/2026 About Rio Hondo College Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few. Strengths Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College's 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color. Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students' success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve. Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color. Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor's degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more. In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities. Basic Function Under the direction of an administrator or manager, provides support services for the college's degree audit software; evaluates campus degree and program requirements; reviews the quality baseline that serves as the foundation for subsequent revisions to the degrees, majors, minors, programs, and concentrations. Representative Duties

1. Review and evaluates incoming transfer records and transcripts, audit records, and enters data into the college's student information system (SIS) and degree audit software system.
2. Establishes course equivalencies; develops and maintains an updated cross reference system of courses from other colleges and universities to Rio Hondo College.
3. Oversees, audits, updates, and maintains content for the degree audit system; ensures all degree and certificate information is updated and accurate for students, advisors, faculty, Financial Aid, graduation, Veterans Services, all academic departments, and end users; audits coding edited or input by others
4. Tests and validates the college's degree audit configuration and web audit output.
5. Responds to inquiries and requests related to system requirements, business processes, course requirements, web audit outputs, and desired outcomes.
6. Runs test configurations in the degree audit software for quality control purposes
7. Collaborates with staff, faculty, administrators, and internal departments to research and resolve complex system issues related to student records as the information is applied in the degree audit system.
8. Develops and maintains the accuracy, availability, and integrity of the degree audit system configuration.
9. Defines, analyzes, and resolves end user problems; documents known issues and resolutions for reference; shares knowledge documents and/or articles with Information Technology and other staff working in the degree audit system.
10. Serves as the liaison between various District and college departments and A&R regarding the automated degree audit system.
11. Reviews information on degree requirements, college and university policies related to major requirements as mandated by the California Community College Chancellor's Office (CCCCO).
12. Work with appropriate committees and department staff to analyze, interpret, apply, and explain transfer credit as entered in the degree audit software.
13. Assists counselors as needed to resolve problems and/or issues; analyzes degree audit records; identifies and reports errors in the degree audit configuration.
14. Provides test control of input and output documents.
15. Trains and instructs and advises users on proper and efficient system operations; assists users in resolving online and/or web data output.
16. Performs a variety of clerical and administrative duties in support of the department's day-to-day activities and/or operations including but not limited to greets and directs visitors, answers phone calls, responds to callers, and directs incoming phone calls; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion or requests; may perform simple repairs or maintenance standard office equipment.
17. May provide work guidance and/or direction to subordinate level classified staff, student workers, student assistants, and/or short-term, temporary staff.
18. May evaluate student records for degree and certificate requirements (credit, noncredit, and Bachelor programs) and award accordingly.
19. Performs related duties that support the overall objective of the position.

• District and college policies, procedures, rules, and regulations related to the area of assignment.
• Federal, state, and local laws, codes, and regulations and District policies and practices pertinent to the area of responsibility.
• Principles, techniques, and concepts related to the troubleshooting of computer systems.
• California Education Code and Title V as it relates to the area of assignment.
• Federal Educational Rights and Privacy Act (FERPA).
• District organization, operations, policies, and objectives.
• District and college databases and Enterprise Resource Planning (ERP) systems such as Banner.
• Assist with automating technology as it applies to system analysis, data processing, data integrity, and computer operations.
• Community college degree requirements.
• Academic course work, transfer credit, and grade point average calculations.
• Accreditation standards for academic scholarships.
• Articulation of coursework.
• Best practices and procedures on use of various office equipment.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Effective communication techniques and interpersonal skills using tact, patience, and courtesy.
• Methods and techniques of record keeping, filing, file sharing, and filing systems.
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).