Procurement Specialist

Job Description

Job Description

Our Mission:
Touch Lives. Improve Outcomes. BioTouch is a single-source, international provider for all mission-critical kitting and logistics needs. We partner with a wide range of medical facilities and healthcare providers to bring a higher level of care to healthcare delivery. Simply put, we are doing our part in the healthcare specialty logistics arena!

The Role:
The Procurement Specialist ensures the timely and cost-effective availability of materials and services needed to support production, inventory, and distribution requirements. The position manages day-to-day purchasing activities, including requisitions, purchase orders, supplier confirmations, delivery tracking, vendor data, and resolution of receiving, quality, freight, invoice, credit, and return discrepancies. The Specialist serves as a key communication link between Procurement, Production, Warehouse/Receiving, Inventory, Accounting, Quality, and other internal stakeholders. This is a flexible hybrid role, based out of our printing manufacturing plant in Idaho Falls. Pay range is entry level, $17-20/hour dependent on prior experience. Responsibilities
Your Impact:
1. Procurement Planning, Requisitions and Purchase Orders

• Prepare purchase requisitions and issue purchase orders in accordance with company procedures, approval requirements, negotiated pricing, and delegated purchasing authority.
• Purchase materials and services that meet approved specifications, quality requirements, delivery needs, and budget constraints.
• Track open purchasing activity from requisition through order placement, supplier confirmation, delivery, receipt, and resolution of outstanding issues.
• Escalate material shortages, demand changes, price variances, and other purchasing risks that may affect production or customer commitments.

2. Inventory and Demand Support

• Review usage patterns, inventory availability, open purchase orders, lead times, and anticipated demand to support timely replenishment and reduce avoidable shortages or excess inventory.
• Coordinate with Production, Inventory Control, Warehouse, and Receiving to align purchase timing and quantities with operational needs.
• Help identify slow-moving, excess, obsolete, or at-risk inventory and recommend appropriate follow-up in accordance with company policy.

3. Supplier and Vendor Management

• Maintain accurate supplier records and purchasing data, including order acknowledgments, confirmed dates, delivery performance, pricing, and relevant documentation.
• Follow up with suppliers on order confirmations, shipment status, late deliveries, shortages, and corrective actions.
• Build effective supplier relationships and support supplier performance reviews, scorecards, and continuous-improvement activities.

4. Cost Management and Financial Accountability

• Purchase within approved budgets, negotiated terms, and authorization limits; verify pricing and applicable charges before placing orders.
• Identify and communicate opportunities to reduce purchase price, freight, expedite fees, waste, and total cost of ownership.
• Assist with quote comparisons, cost-benefit analyses, spend reviews, and evaluation of supplier price changes.
• Partner with Accounting and suppliers to resolve invoice and purchase-order discrepancies involving freight, credits, returns, taxes, quantities, or pricing.

5. Receiving, Quality and Non-Conformance Resolution

• Work with Receiving and Warehouse teams to resolve missing, incomplete, or inaccurate receiving information and purchase-order discrepancies.
• Track supplier delivery confirmations and actual delivery performance, maintaining accurate dates as a primary input to procurement reporting.
• Coordinate with Quality and appropriate stakeholders on damaged, incorrect, rejected, or nonconforming materials and support supplier corrective-action follow-up.

6. Systems, Reporting, Analytics and Process Improvement

• Use the company's ERP, procurement platforms, and approved reporting tools to maintain accurate purchasing, supplier, item, and order records.
• Develop and maintain reports that provide visibility into open POs, supplier confirmations, on-time delivery, late orders, spend, price variance, inventory risk, and other relevant procurement KPIs.
• Use Microsoft Excel and available analytics or dashboard tools to identify trends, exceptions, root causes, and opportunities for improvement.
• Collaborate with Procurement leadership and IT on approved reporting, dashboard, systems, and process-improvement initiatives.

7. Stakeholder Communication and Operational Excellence

• Serve as a primary point of contact for routine purchasing status and supplier-related questions from internal stakeholders.
• Communicate clearly about order status, delivery risks, shortages, supplier issues, and resolution plans.
• Coordinate with Production, Warehouse/Receiving, Inventory, Accounting, Quality, IT, and other teams to resolve issues and maintain operational continuity.
• Prioritize work according to production/customer impact, urgency, financial exposure, and risk; work independently with appropriate escalation.

Required Skills What You Bring:

• One to two years of purchasing or procurement experience; manufacturing, distribution, healthcare, or supply-chain experience is preferred.
• Working knowledge of purchase requisitions, purchase orders, supplier communication, order tracking, and purchasing records.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong written and verbal communication, analytical thinking, problem-solving, organization, and follow-through.
• Ability to manage competing priorities, adapt to changing needs, and work with limited supervision while following approval controls and company procedures.

 
What We Need:

• Four to six years of procurement experience, including supplier negotiations, contract administration, sourcing, or category-strategy support.
• Bachelor's degree in Supply Chain, Procurement, Business, Engineering, Science, or a related field; equivalent relevant experience may be considered.
• Experience with ERP or procurement platforms such as NetSuite, Coupa, or similar systems; familiarity with EPMS is beneficial.
• Experience improving workflows through automation, AI-enabled tools, or process standardization.
• Understanding of supplier relationship management, supplier quality, cost analysis, inventory planning, and continuous improvement.

What You’ll Get:
Medical, Dental, Vision after 30 days
HSA and PPO plans available
Company paid Life Insurance, AD&D, and Long Term Disability
401(k) with generous company match after 90 days
Supplemental Voluntary Benefits like Short Term Disability, Critical Illness, Accident, and Hospital Indemnity
Employee Assistance Program
$500 Referral Bonus Available!