Architecture - Project Administrator (Transportation)

Project Administrators HOK New York is seeking Project Administrators to join our growing Transportation practice. This role provides administrative support to the project manager, project architect, and project team.

RESPONSIBILITIES

Advocate for and uphold the design intent of stations, transit facilities, and urban infrastructure, ensuring seamless translation into coordinated, high‑quality construction documentation. Under the direction of the project manager, assist with tracking progress. Collaborate with various staff and departments in administering day‑to‑day projects and reporting requirements. Manage the project filing system—both electronic and paper. Serve as the contact for the transfer of files, documents, and drawings with external consultants and clients; manage distribution to the team. Under direction from the project manager, schedule and coordinate all project meetings. Assist the project accountant in compiling invoicing and/or joint‑venture fee splits where applicable. Assist with tracking the process for obtaining fully executed consultant agreements; may require processing comments from the project manager and consultants and obtaining comments from the corporate legal department before final sign‑off. On public projects, track required MBE, WBE, and DBE consultant involvement and provide timely reports to public agencies as required; may also need to establish files and procedures for annual audits by the public agency(s). Attend client meetings to take minutes and prepare for distribution. Draft letters to clients. Perform word processing and data entry as required. May perform office manager duties when the project is located at a job site: May supervise support staff members. Ensure office supplies are stocked and equipment is maintained in good working order. Oversee facility maintenance needs, parking and office key assignments, interface with vendors, landlord contact, etc. May perform receptionist duties when the project is located at a job site. Takes personal responsibility for fostering a green workplace through sustainable work practices.

EDUCATION & EXPERIENCE

Equivalent of a bachelor's degree in a related field and three years of related experience. Compensation is based on experience, qualifications, education, and location. The reasonably expected salary for this position is $65,000. Other compensation may include a discretionary bonus. At HOK, we invest in our people and communities, supporting both personal and professional growth through every stage of life. Employees enjoy a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash‑out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage, and short‑ and long‑term disability benefits. Parental leave is 4 weeks paid with fertility coverage, and the company matches contributions to our 401(K) plan and offers free guidance on retirement planning. HOK is an EOE, including disability/vets. #J-18808-Ljbffr HOK Group, Inc.