Purchasing & Inventory Coordinator - Onsite - Variable Hour

Job Description

Job Description

Benefits:

• Company parties
• Employee discounts
• Flexible schedule
• Training & development

The Gardeners Center | Darien

The Gardeners Center is looking for a highly organized, computer-savvy person to help keep the operational side of our business accurate, organized, and running smoothly behind the scenes.

This role is ideal for someone who enjoys systems, details, follow-through, and bringing order to moving parts. Youll play an important role in supporting purchasing operations, inventory management, vendor communication, and administrative operations throughout the year.

You will work closely with our buyers to help ensure purchase orders, pricing, receiving, inventory systems, and vendor paperwork are accurate and up to date, freeing our buyers up to focus on sourcing great products and planning for the seasons ahead.

This is an onsite position within a small, independent garden center environment. Former office managers, purchasing coordinators, administrative professionals, inventory specialists, bookkeepers, or retired professionals looking for meaningful part-time work are encouraged to apply.

Plant knowledge is a bonus, but not required.

What Youll Be Doing

• Entering and reviewing vendor invoices and purchase orders
• Working closely with buyers to ensure pricing and POs are accurate
• Verifying pricing and costs within our inventory/POS system
• Following up on vendor credits, shortages, and discrepancies
• Communicating with growers and vendors regarding billing or order issues
• Helping ensure inventory and receiving records stay accurate
• Supporting invoice reconciliation and data accuracy across purchasing and inventory records
• Organizing operational paperwork and maintaining clear systems

What Were Looking For

• Prior experience in purchasing, inventory management, bookkeeping support, operations coordination, or office administration is required
• Strong computer skills and comfort learning software systems
• Comfortable working with spreadsheets, inventory systems, and administrative workflows
• Strong communication and follow-through skills
• Extremely detail-oriented, organized, and reliable
• Able to work independently and stay focused

Experience working in retail operations, wholesale, landscaping, distribution, or other fast-paced operational environments is highly valued.

We can teach our internal systems and workflows, but we are looking for someone who already brings strong administrative and operational experience to the role.

Schedule

• Up to 20 hours/week during spring busy season (AprilJune)
• 5 - 10 hours/week during slower seasons (JulyMarch)
• Flexible weekday scheduling
• Fully onsite position in Darien