Buyer II

Job Description

Job Description

Our Values

Make it Safe

Customer Driven

Best People

Smarter, Faster

Family Culture

Make it Happen

Our values are embedded in our organization and form the basis of our business planning, recruitment processes, training, and leadership.

Birdon is a diversified global group of companies supplying whole of life solutions to the maritime, military, infrastructure, and resource sectors.

We deliver value for our customers through our innovative people, organizational agility, and operational excellence.

POSITION OVERVIEW

In this position you will need to demonstrate experience in bidder prequalification, bidder lists, bid solicitation, bid analysis, negotiation, and commitment of purchase orders. Performs administration of purchase orders following commitments involving high monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.

Main Duties and Responsibilities

• Performs tasks involved in the formation and administration of purchase orders.
• Communicates with suppliers and personnel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions.
• Prepares bidder pre-qualifications, bidder lists, bid solicitations, bid analysis, award recommendations and commitments, including aspects of purchase order administration.
• Leads negotiations with suppliers for complex purchases, including development of negotiation strategies, negotiation of pricing and schedule, and resolution of Terms & Conditions in coordination with supervision.
• Understands and executes work in accordance with the project sourcing strategy, compliance to Birdon’s Approved Suppliers List, as appropriate, and project financing considerations.
• Accountable to ensure appropriate approval authorities are obtained prior to executing commitments.
• Accountable to the project schedule to include planning and executing assigned work during the pre-award phase of purchase orders and post award administration of procurements.
• Responsible for assigned orders from development through closure, including engagement with Engineering or Production on purchase requisition development, the acquisition and delivery of purchases, and order closeout.
• Prepares and organizes assigned status meetings, such as bid clarification and post-award meetings, for ensuring complete understanding and agreement between Birdon and the supplier on all purchase order matters for assigned packages. After reviewing plans and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.
• Attends project status meetings, when requested, and reports status for area of responsibility.
• Responsible for maintaining supplier relationships with supplier’s project personnel executing orders to ensure performance of the work.
• Accountable for integrity of records management for assigned work.
• Responsible for overseeing supplier performance and initiating appropriate notices to the team for assigned packages.

QUALIFICATIONS & ATTRIBUTES

ESSENTIAL

DESIRABLE

Minimum of five (8) years’ experience with purchasing, expediting, warehousing, MRP/ERP systems,

Experience with Microsoft Dynamics Navision is a plus

Proficient in Microsoft Office software including Word, Excel, Power Point.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Strong relationship skills with vendors, peers, and executives.

Ability to identify new processes and procedures for continual improvement.

Accountable and delivers on commitments.

WORKING CONDITIONS

• Position requires use of computer, telephones, and other office equipment, reading, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability and visual acuity.
• While performing the duties of this job the employee is regularly required to stand, stoop, kneel, climb, crouch, talk and hear.
• Ability to lift packages, equipment, etc., up to 20 lbs.

KEY PERFORMANCE INDICATORS

• HSEQ compliance and participation.
• Accurate lay out, fitting and fabrication of structures and hydraulic systems.
• Team player.
• Annual performance review.

RELATIONSHIPS

Birdon’s senior management team, including Divisional Managers, may provide additional direction and duties from time to time.

Clear communication and interpersonal skills are necessary as direct contact with Birdon clients, prospective clients, and production team is an important aspect of this position. It is your responsibility to ensure that the Company’s values and interests are maintained during all internal and external communications.