Human Resources Executive Assistant

Human Resources Executive Assistant

Compensation: $85K - $90K salary plus bonus

Location: Minneapolis, MN

Lakeside HR Group has been engaged by our client to recruit for a Human Resources Executive Assistant to join their team. Our client is a dynamic, growing global organization within the financial services industry that values collaboration, integrity, thoughtful decision-making and continuous improvement.

This role blends hands-on HR coordination with high-level executive support. The Human Resources Executive Assistant will help keep day-to-day HR operations moving, support a fast-paced global team and ensure people, priorities and processes stay connected across leaders, offices and time zones.

Key Responsibilities:

• Support day-to-day HR operations and employee lifecycle activities for the U.S. employee population while partnering with the broader global HR team as needed.
• Coordinate recruiting activities, including interview scheduling, candidate communication and logistics across hiring leaders, candidates and multiple stakeholders.
• Prepare offer letters and coordinate background checks, pre-employment activities, onboarding and benefits enrollment to help deliver a polished candidate and employee experience.
• Manage recurring employee and compliance-related processes, including periodic background checks.
• Help drive annual HR processes such as goal setting, performance reviews and employee programs by managing timelines, communication, scheduling, documentation and follow-up.
• Provide proactive administrative support to HR leadership, including complex calendar management, meeting coordination, preparation and organization of materials and expense reporting.
• Coordinate schedules across multiple leaders, offices and international time zones, identifying conflicts and solutions in advance.
• Help communication, priorities and follow-up move smoothly across the global HR team, with flexibility to support international time zones as business needs arise.
• Draft and coordinate employee and manager communications related to HR programs, processes and initiatives.
• Maintain accurate employee information and support HR processes, reporting and documentation in Workday; assist employees and managers with routine HR questions and connect them with appropriate resources.
• Coordinate travel, team meetings, events, offsites, invoices and vendor-related activities for the HR team.
• Track priorities, deadlines and next steps; identify opportunities to improve HR processes, organization and efficiency; and provide broader administrative and backup support as needed.

Required Skills:

• Prior experience in HR coordination, HR operations or a similar Human Resources role.
• Meaningful experience providing executive or senior-level administrative support.
• Experience managing complex calendars and coordinating across multiple leaders and priorities.
• Experience supporting teams across multiple locations or international time zones is strongly preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to anticipate needs, take initiative and solve problems independently.
• Strong written and verbal communication skills.
• High level of professionalism, judgment and discretion.
• Comfort working in a dynamic, fast-paced environment with changing priorities.
• Experience with HRIS technology; Workday experience is preferred.
• Experience in financial services, investment management, private equity, professional services or another high-performing environment is a plus.

Benefits:

• Competitive compensation package
• Health, dental, and vision insurance
• Retirement plan with employer contribution
• Basic Life/AD&D Plan
• Phone allowance
• Paid time off and paid holidays

About Lakeside HR Group:

At Lakeside HR Group, we understand that finding the right job is essential for your career success. We are a boutique-style human resources consulting and recruiting firm dedicated to providing personalized, tailored solutions. When you partner with us, you are not just getting a recruiter; you are getting the entire Lakeside team working together to support your career goals.

Partner with us at Lakeside HR Group, where we are more than just a recruiting firm; we are your partners in achieving your career aspirations.