Payroll Specialist

Category: Finance & Accounting Job Type: Full time Shift: Day - 08 Hour Location: Palo Alto, CA Req: LP_00023801-2989 Employee Group: Non-Exempt/Non-Represented Benefits Eligible: Yes Remote Eligible: No Scheduled Weekly Hours: 40 At Lucile Packard Children’s Hospital Stanford, we know world‑renowned care begins with world‑class caring. That's why we combine advanced technologies and breakthrough discoveries with family‑centered care. It’s why we provide our caregivers with continuing education and state‑of‑the‑art facilities, like the newly remodeled Lucile Packard Children’s Hospital Stanford. And it’s why we need caring, committed people on our team – like you. Join us on our mission to heal humanity, one child and family at a time. JOB SUMMARY This paragraph summarizes the general nature, level and purpose of the job. The Payroll Specialist is responsible for various payroll processes, including providing assistance in inquiries, policies and calculations and as an escalation resource for processing. This role supports ensuring payroll accuracy through detailed review, reconciliation, and validation of payroll data prior to and after payroll processing. The Payroll Specialist partners with HR, managers, and employees to resolve payroll issues and maintains payroll data integrity with payroll and timekeeping system. ESSENTIAL FUNCTIONS The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned. Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct. Completes processing of biweekly payroll by managing workflow to ensure payroll transactions are processed timely and accurately. Perform routine payroll audits for accuracy and payroll compliance. Review timecards for completeness and accuracy prior to payroll processing. Validate overtime, premium pay, shift differentials, and on‑call pay. Respond to payroll inquiries related to pay discrepancies, taxes and deductions. Audit off‑cycle checks prior to processing. Process special adjustments and corrections. Create reports as requested by manager or business partners to support audits. Respond to all audit requests, internal and external. Investigate outstanding unclaimed property and payroll checks. Process accurate and timely year‑end reporting when necessary (W-2, W-2c, etc.). Document and update payroll procedures and processing checklists. Interpret wage garnishments and calculate appropriate deductions to be withheld. Prepare W-2Cs for employees. Post processing report downloads and distribute to various partners. Conduct audits before and after processing. Educate employees and managers on payroll processes and deadlines. MINIMUM QUALIFICATIONS Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying. Education: Associates degree in accounting or business administration with a focus in accounting. Experience: Three (3) years payroll experience with audit or validation responsibilities. Experience with California payroll practices in healthcare, union or high-volume payroll environment. License/Certification: None KNOWLEDGE Ability to maintain confidentiality with sensitive information. Ability to plan, organize, prioritize, multi‑task and meet deadlines. Ability to work effectively with individuals at all levels of the organization. Knowledge of intermediate mathematics. Knowledge of computer applications related to payroll processing. Knowledge of federal and state tax withholding rules and procedures. Knowledge of payroll terminology and methods. Knowledge of payroll systems and strong Excel skills. PHYSICAL REQUIREMENTS The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Pay Range Compensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new team members join at the minimum to mid salary range. Minimum to Midpoint Range (Hourly): $39.43 to $49.29 Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance. #J-18808-Ljbffr