Fleet & Field Facilities Senior Manager

Fleet & Field Facilities Senior Manager

We're Hiring! Fleet & Field Facilities Senior Manager

Location of Position: Castroville, California

Reports to: Director, Life Support Systems & Facilities

Position Classification & Expected Hours of Work, and Travel:

• This is a full-time position.
• Regular onsite work is required.
• Days and hours of work may vary according to the needs of The Marine Mammal Center.
• Evening, weekend, and holiday work is required as job duties demand.
• Regular travel within California and occasional travel to the Hawaiian Islands.

Compensation Range: $82,000 - $98,000 annual salary.

Benefits:

• Holidays
• Sick Time
• Vacation
• Medical, Dental, and Vision
• Life Insurance
• Long Term Disability Insurance
• 401k Retirement Plan
• Employee Assistance Program

Job Summary:

The Fleet & Field Facilities Senior Manager is responsible for managing the acquisition and maintenance of The Marine Mammal Center's vehicle and vessel fleet, response equipment and the California field facilities (Castroville (MBO) and Morro Bay (SLO)). This position collaborates closely with the Field Operations & Response department regarding organizational transport vehicles as well as the Cetacean department regarding vessels. In addition, the Fleet & Field Facilities Manager will aid in the management and maintenance of key capital assets essential to the work and mission of the Center.

Essential Functions:

Fleet Management: 30%

• Oversees the acquisition, maintenance, and disposal of the Center's vehicle and vessel fleet.
• Manage vehicle fleet utilizing Keep Trucking software to ensure efficient fleet operations.
• Manage and perform inspections on vehicle and vessel fleet and with vendors for timely repairs, inspections, and preventative maintenance.
• Manage vehicle branding and outfitting for response work.
• Ensure that the vehicle and vessel fleet comply with all local, state, and federal regulations as well as all safety standards.

Building Operations & Maintenance: 20%

• Manage and perform inspections of buildings and equipment at MBO and SLO.
• Manage and or perform preventative and predictive maintenance tasks for equipment and components.
• Complete workforce generated work orders.
• Maintain inventory of needed supplies and materials.
• Evaluate and provide support as needed with the construction, replacement, and repair of building systems and components.
• Isolate, troubleshoot, and coordinate the repair of faulty life support and building systems and equipment as needed.
• Determine and submit recommendations for improvements to facilities and life support systems.

Field Site Support: 15%

• Partner with field site management to address facility related needs.
• Identify and build relationships with local contractors, vendors, employees, and volunteers for successful completion of projects.
• Communicate with field site management on pertinent information related to repairs, equipment, downtime, and project work.
• Determine and recommend improvements for field site facilities and life support systems.
• Provide response and animal transport support for field sites as needed.

Capital Projects: 10%

• Collaborate with various stakeholders, contractors, vendors, and partner agencies to complete assigned capital projects within specified time and budgetary guidelines.
• Communicate project process, expected variances to project budget, and issues as they arise with management.
• Manage, oversee and complete assigned capital projects as needed.

Leadership/Management: 10%

• Provide departments budget advice and support for fleet and facilities expenses.
• Manage and monitor all expenses related to fleet and operational work.
• Provide guidance to departments for their fleet operations on policy and training.

Other Duties as Assigned: 10%

• Perform special projects and research as assigned.
• May actively serve on an organizational committee(s)
• Perform other duties as assigned.

Supervisory Responsibility: None

Knowledge, Skills, and Abilities:

• Knowledge and experience with vehicle and vessel maintenance and repair methods/techniques.
• Understanding of the Occupational Safety & Health Administration (OSHA) regulations and Safety Data Sheets requirements.
• Knowledge of record keeping and documentation methods.
• Accurately calculate volumes and quantities.
• Hands on experience using electrical, plumbing, and mechanical tools.
• Excellent driving skills and maintenance of motorized vehicles and equipment.
• Ability to decipher technical documentation and instructions, cut-sheets, diagrams, and floor plans.
• Ability to solve problems efficiently and effectively, making determinations and judgment calls while prioritizing work activities.
• Excellent written, verbal, and active listening communication skills as well as managing challenging issues effectively.
• Ability to work collaboratively and maintain open communication in a team environment.
• Strong organizational skills including attention to detail, problem-solving, multi-tasking, follow-up, and time-management skills.
• Adapt to and learn from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes.
• Skills using Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word) and videoconference technology (Slack, Teams, Zoom).
• Ability to establish and maintain effective working relationships with those contacted in the course of work, which may include staff, volunteers, training participants, and members of the public.

Qualifications and Experience:

• This position requires a combination of education and/or experience equivalent to a certification/degree in automotive technology, machine tools, or other related field; and 7 years of practical and relevant experience managing the maintenance functions of a fleet and facility.
• Aquatic Animal Life Support Operators (AALSO) Level I operator (by year 2)
• Respirator Fit Test required which will be provided upon hire and ongoing as necessary.
• Valid driver license with acceptable motor vehicle record to maintain standards of insurability. (Must be 21+ years old as frequently driving company vehicles is required for this position.)

Work Environment & Physical Requirements:

• This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
• Working in outdoor weather conditions and elements is expected.
• Routinely uses standard office equipment requiring repetitive motion in tasks.
• Ability to work at a desk for extended periods of time using a computer.
• Ability to work in an open-cubicle office space environment with many distractions.
• Ability to operate equipment safely and competently to carry out duties.
• Ability to drive/operate a vehicle for extensive periods of time, (drive 140 miles between MBO and SLO) this includes operating forklifts and large trucks.
• Ability to walk up to 5 miles during a shift on a frequent basis.
• Ability to spend extended periods of time on your feet, walking, standing, crouching, and climbing stairs (potentially in inclement weather conditions).
• Ability to perform physical work requires manual dexterity, agility, strength, and coordination, including the ability to lift and/or move up to 50 pounds.
• Risks associated with animal handling such as animal bites or scratches.
• Exposure to allergens and zoonotic diseases.
• Involves strong smells associated with dead animals (carcasses) and the care of live animals.

Our Commitment to Diversity

The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help