Administrative Assistant

Administrative Assistant

The Administrative Assistant position is a pivotal role within our clerical department, designed to ensure seamless operational support across multiple leaders and departments. This role is based in Houston, TX, and requires a highly organized, detail-oriented professional who thrives in a dynamic, fast-paced environment. The Administrative Assistant will play a critical role in maintaining the efficiency of daily operations while fostering a welcoming and professional atmosphere for both staff and visitors.

Key highlights of the role include:

• Providing administrative support to 3-4 leaders/departments, ensuring streamlined communication and operational efficiency.
• Supervising and managing two front desk receptionists, ensuring exceptional service delivery at the first point of contact.
• Serving as the primary point of contact for visitors and callers, embodying professionalism and courtesy at all times.
• Coordinating special events and projects, contributing to the success of admissions and organizational initiatives.
• Maintaining essential office supplies and equipment to support uninterrupted operations.

This role offers the opportunity to make a significant impact on the functionality and professionalism of the workplace while supporting the broader mission of the organization. The ideal candidate will excel in fostering collaboration, optimizing processes, and delivering exceptional administrative support.

• Manage and supervise two front desk receptionists, ensuring high standards of service and professionalism.
• Provide administrative support to 3-4 leaders/departments, facilitating effective communication and task management.
• Answer incoming calls promptly and courteously, routing them accurately to the appropriate staff member or voicemail.
• Take accurate messages when necessary and ensure timely follow-up.
• Greet visitors warmly and professionally, directing them to their intended destinations.
• Process and distribute lead inquiries accurately and efficiently to Admissions personnel.
• Assist with special admissions events, including open houses, orientations, and high school field trips.
• Perform data entry and support special projects as required.
• Execute direct mail and bulk mail projects to support organizational initiatives.
• Facilitate and proctor admission assessments with precision and compliance.
• Manage local campus purchase orders and maintain accurate records.
• Order and maintain office supplies and student scrub inventory to ensure operational readiness.
• Collect vendor invoices and packing slips for submission to corporate accounting.
• Maintain and replenish copier supplies, including paper, staples, and toner, and order replacements as needed.
• Update and distribute the phone extension list to ensure accurate internal communication.
• Coordinate maintenance requests with building management to address facility needs promptly.
• Oversee shipping and receiving of all packages, ensuring proper handling and documentation.
• Perform other duties as assigned to support organizational goals and objectives.

• High school diploma or general education degree (GED) required.
• Minimum of two years of experience in an administrative role, demonstrating strong organizational and multitasking abilities.
• Exceptional customer service skills, with a professional and welcoming demeanor.
• Proficiency in managing multiple priorities and supporting diverse teams effectively.
• Strong attention to detail and accuracy in handling administrative tasks and communications.

CHCP (The College of Health Care Professions) is a premier healthcare education institution offering comprehensive programs in allied health, nursing, and related fields. We are dedicated to helping our students achieve their career goals and make meaningful differences in healthcare.

Why Choose CHCP

• Educational Excellence Join a premier healthcare education institution focused on preparing the next generation of healthcare professionals.
• Modern Facilities Teach with state-of-the-art equipment and advanced learning technologies.
• Collaborative Environment Work with experienced educators and healthcare professionals committed to student success.
• Professional Development Access ongoing training, mentorship, and career advancement opportunities in healthcare education.
• Student-Centered Approach Work in an environment where student success and career readiness are our top priorities.
• Work-Life Balance Enjoy a supportive schedule designed for both professional fulfillment and personal well-being.