Senior Paralegal (Hybrid)

Senior Paralegal (Hybrid)

San Jose, California, United States

About the Job

We're seeking a Legal Operations Specialist to support the Employment Legal team in building efficient systems, managing cases, and ensuring smooth collaboration with business partners. This role combines legal administrative support, litigation management, compliance coordination, and project management. You'll play a critical role in streamlining processes, improving documentation systems, and driving operational excellence across the team.

Key Responsibilities

Legal & Administrative Support

• Draft, review, and format legal documents, correspondence, and presentations.
• Manage employment intakes, conduct initial reviews, and track response timelines.
• Maintain organized files, documentation, and correspondence in Google Drive.
• Schedule legal proceedings, meetings, mediations, and depositions.
• Support invoice management with outside counsel and vendors.

Litigation & Case Management

• Maintain case files for employment litigation, arbitrations, agency charges, and investigations.
• Track deadlines, filings, and statutes of limitations.
• Coordinate discovery, including document collection, review, and production.
• Assist with pleadings, motions, briefs, and court filings.
• Act as liaison with outside counsel to ensure efficiency and compliance.

Compliance & Investigations

• Support internal investigations by coordinating documents and scheduling interviews.
• Assist with compliance initiatives and employment law training materials.
• Maintain resources and best practices for HR and management teams.

Project Management

• Develop and manage project plans, timelines, and deliverables for key initiatives.
• Identify and resolve blockers to ensure progress.
• Build and maintain relationships with stakeholders to align priorities.
• Conduct retrospectives to capture lessons learned and process improvements.

What You'll Bring

• Experience in legal operations, litigation support, or employment law administration.
• Strong organizational and project management skills with attention to detail.
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent communication skills and stakeholder management abilities.
• Proficiency with Google Workspace and legal document management systems.

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