Administrative Assistant

Strategic Staffing Solutions

Job Description

Job Title: Administrative Assistant
Location: Columbus OH 43215
Contract Length: 12+ Months
On Site Work

Job ref# 247325

The Community Engagement Administrative Assistant provides operational and administrative support for Community Engagement activities by coordinating grants and corporate contribution workflows, responding to stakeholder inquiries, maintaining accurate records, supporting reporting, performing data cleanup, and assisting with documentation and administrative functions.

Responsibilities

Coordinate foundation grant and corporate contribution workflows through established review, approval, and payment processes.
Utilize grants management, CRM, and payment processing systems.
Monitor grant applications, sponsorship requests, and inquiry intake.
Track submission status and prepare workflow reports.
Facilitate grant and contribution payment processing while ensuring accuracy and compliance.
Prepare and distribute routine decline letters and standard communications.
Maintain accurate records for grants, nonprofit organizations, contacts, and related activities.
Track workflow to support timely review, approvals, and payments.
Respond to routine system and process questions from internal stakeholders.
Provide support to applicants and grantees regarding submissions, payment status, and technical issues.
Escalate complex or policy-related inquiries to the appropriate team member.
Deliver professional customer service while maintaining confidentiality.
Assist with data cleanup and database maintenance.
Review and update organization, contact, grant, and contribution records.
Identify duplicate, incomplete, or inconsistent data for follow-up.
Export, prepare, and distribute standard reports.
Compile grant, contribution, and request status reports using established templates.
Support recurring reporting activities.
Maintain organized files, records, templates, and reference materials.
Provide administrative support for meetings, communications, and special projects.
Interact professionally with internal and external stakeholders.

Required Qualifications

High school diploma or equivalent required.
Associate's or bachelor's degree in business administration, Nonprofit Management, Communications, Public Affairs, or a related field preferred.
Minimum 3 years of experience in administrative support, customer service, data entry, grants administration, nonprofit, corporate philanthropy, or related experience.
Proficiency with Microsoft Excel, Outlook, Word, Teams, and other Microsoft Office applications.
Ability to learn and use grants management systems, CRM platforms, payment processing systems, and other internal applications.
Strong attention to detail.
Experience maintaining accurate records and following established procedures.
Ability to meet deadlines.
Strong written and verbal communication skills.
Ability to communicate professionally with internal business partners and external nonprofit stakeholders.
Strong organizational skills.
Ability to manage multiple recurring tasks with limited supervision.

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Vacancy posted 4 days ago

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