Accounts Payable Coordinator

Accounts Payable Coordinator

This role serves as the primary accounts payable (AP) contact for assigned branches and its related processes. Ensure all invoices submitted for payment by assigned branches are accurately processed, paid timely, and are in accordance with company policies and standard operating procedures (SOP). Ensure local vendor maintenance and that payments are processed in a Sarbanes-Oxley (SOX) compliant environment.

Responsibilities

• Maintain communication with AP contact at each branch and in assigned departments; respond to inquiries timely and in a professional manner.
• Perform all tasks in accordance with company policies, SOP, and local, state, and federal requirements.
• Assist with the preparation and filing of the IRS Form 1099s annually.
• Establish new vendors and contracts; request IRS Form W-9 and maintain knowledge of IRS 1099 reporting requirements, including box six for medical and health care reporting requirements.
• Ensure vendor balances are researched and reconciled; follow up on past due invoices, ensure correct processing, and request invoice copies and vendor information documentation, as needed.
• Support and establish new employee vendor records in the AP and expense reporting systems; ensure accuracy and confidentially of all data fields.
• Support and process the distribution of vendor direct deposit and check payments; coordinate with other financial departments, secure appropriate signatures, and distribute payments.
• Assist with additional AP department tasks; monitoring AP support requests, processing and analyzing master vendor accounts, utilizing vendor portals.
• Contribute to the continuous improvement and documentation of AP processes.
• Maintain a positive, supportive, and team-centered customer service approach in every interaction.
• Complete all other duties as assigned

Qualifications

Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated competency with computers. Must have basic skills in Microsoft office, especially excel and word.

Education and Experience (DESIRED): At least six months office experience in a health care setting is preferred.

• Must be able to multi-task and problem-solve in a high volume, interactive environment while maintaining a professional and friendly demeanor.
• Must be able to effectively communicate orally and in writing.
• Must be adept at communicating with a broad range of individuals and possess excellent customer service skills.
• Must function well in atmosphere of stress and interruption.
• Must be able to work cooperatively with a diverse group of peers and customers.
• Must be capable of prioritizing and handling multiple tasks simultaneously.
• Must be self-motivated and possess a high standard of professional ethics.
• Must be well organized and detail oriented with a desire and ability to maintain excellent records.
• Must understand that the integrity of an accounting environment is measured by accuracy, transparency, and risk management.

Additional Information

At Enhabit, we firmly believe our people are our greatest asset! Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Some benefits, tools and resources include:

• Comprehensive insurance plans - medical, dental, and vision
• Generous paid time off Up to 30 paid days off per year
• 401k retirement savings plan with match
• Basic life insurance at no cost to eligible employees
• Employee scholarship program
• Promote-from-within philosophy

Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.