Litigation Support Specialist

This position provides high-level legal secretarial and administrative support to four or more attorneys within a busy litigation practice. The Legal Support Specialist assists attorneys throughout all stages of litigation—from case inception through post-trial—and plays an integral role in document production, court filings, discovery, and trial preparation. The ideal candidate thrives in a deadline-driven environment, demonstrates strong initiative and problem-solving skills, and brings exceptional attention to detail and professionalism. Flexibility to work overtime as needed is required. Key Responsibilities Provide comprehensive legal and administrative support to litigation attorneys Manage complex scheduling: court appearances, depositions, arbitrations, mediations, client meetings, and conference calls Coordinate attorneys’ travel arrangements and process expense reimbursements Maintain calendars, deadlines, and case-related due dates Organize and manage incoming correspondence, documents, and case materials Draft, edit, format, and proofread legal documents including briefs, pleadings, motions, subpoenas, and correspondence Prepare motion binders, trial binders, deposition materials, and working files Coordinate and execute filings in Federal, Circuit, and State courts, including e‑filings Maintain electronic and hard‑copy filing systems; retrieve and archive records as needed Enter attorney time and assist with billing preparation Assist with law and motion practice, trial preparation, and post‑trial activities Perform cite‑checking and proofreading of legal documents Conduct research, data abstraction, and analytical tasks as needed Communicate with internal teams, outside counsel, court personnel, and opposing counsel Assist with general office and departmental projects as assigned Qualifications Strong understanding of litigation procedures and court rules Proficiency with court filing requirements and legal document formatting Excellent organizational, time management, and multitasking abilities High attention to detail and commitment to accuracy Strong written and verbal communication skills Ability to work under pressure and meet strict deadlines Proactive mindset with sound judgment and problem‑solving abilities Team‑oriented with a professional, service‑driven approach Education & Experience Bachelor’s degree or Paralegal Certificate is a plus Minimum 5 years of experience as a legal secretary or legal support professional in a litigation practice Experience supporting business and commercial litigation matters preferred Familiarity with document management systems (i.e., iManage preferred) Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with e‑filing systems and legal document management software Strong technical aptitude and ability to learn new systems quickly The expected pay range for this position is $90,000 – $110,000, depending on experience and other job‑related factors permitted by law. Benefits Medical, dental, and vision insurance Health Savings Account (HSA) options Short‑ and long‑term disability coverage Life insurance Paid time off (vacation and sick time) Employee assistance programs Optional voluntary benefits (including accident, disability, critical illness, and pet insurance) Commuter and transit programs – parking provided #J-18808-Ljbffr Permanent Placements LLC